What are the responsibilities and job description for the Operations Coordinator II position at Harris Health?
About Us
Harris Health System is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet® nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); The University of Texas MD Anderson Cancer Center; and the Tilman J. Fertitta Family College of Medicine at the University of Houston.
Job Summary
The Operations Coordinator II (OC II) is responsible for providing administrative support for a department and coordinating projects and programs. This includes supporting development, implementation, maintenance, and evaluation. The OC II is accountable for: coordinating administrative activities related to assigned projects/programs; assisting with event planning and implementation; managing the project/program logistics; coordinating meetings, conferences, educational activities, and other related events; developing and dissemination of program/project materials; supporting communication for project/program; assistance with data collection, collating, and reporting; and assisting with the coordination of and/or development and maintenance of databases to support program/project activities. Additionally the OC II works with leadership in developing, justifying, and monitoring department/project budget; coordinating and monitoring proposal processes; conducting literature reviews to support project/program activities; and developing and/or maintaining websites related to assigned project/program.
The OC II provides administrative support to the department and actively facilitates departmental operations and goal attainment.
Education/Degree
Minimum Qualifications
Bachelors Degree with four (4) years experience advanced secretarial
OR
Associate Degree (And) Six (6) Years Work Experience advanced secretarial
OR
High school/GED and 8 years of experience advanced secretarial
Communication Skills: Above Average Verbal Communication (Heavy Public Contact), Writing/Correspondence, Writing/Reports
Proficiencies: MS Word, Personal Computer, Typing, 30 WPM
Job Attributes
Knowledge/Skills/Abilities: Analytical Abilities, Mathematics, Medical Terminology Knowledge, Research Knowledge and Abilities, Statistical Knowledge and Abilities, Transcription
Work Schedule: Flexible
Other Requirements: Must be able to work in a team environment/as a member of a team; ability to adjust individual work assignments/priorities to accommodate/assist with those of other staff (as assigned/on own initiative).
Equipment Operated: Various office equipment: fax machines, computers, printers, copiers, scanners, etc.