What are the responsibilities and job description for the Special Assistant position at Harris County?
Harris County Precinct 4 seeks an organized and mission-driven Special Assistant to the Chief Policy and Innovation Officer (“CPIO”). The Policy and Innovation team advances opportunity and justice through development and implementation of public policy and innovative partnerships. The Special Assistant reports directly to and is responsible for supporting the CPIO through administrative, project management, and quality control work. The role will also require personnel management, writing, editing, interfacing with both internal and external stakeholders, and other high-level administrative functions.
Duties and Responsibilities:
- Advisor and Assistant to CPIO: Assist CPIO in achieving Policy and Innovation’s goals and objectives. Ensure accountability with kindness. Remain aware of the CPIO and the division’s immediate and long-term commitments and plans, identify conflicts, flag problems, and course correct as appropriate.
- Personnel Management: Manage and oversee the work of the Policy Administrative Assistant. Ensure timely response to email inquiries, timely submission of Policy and Innovation memos, and scheduling to optimize Policy and Innovation workflow.
- Special Project Management: Oversee special projects assigned by the CPIO. Organize meetings with community stakeholders to discuss policy and innovation. Oversee utilization of project management tools.
- Quality Control: Support the CPIO in editing memos, grant applications, board agendas, and other written documents to ensure writing is clear, compelling, and accurate.
- Administrative Support: Schedule, prepare materials, attend, participate in, and ensure follow-up for various meetings. Manage the implementation of short-term and long-term administrative objectives. Draft and edit various documents including internal/external correspondence, minutes, presentations, and other documents. Manage files and records.
- Other duties as assigned to support the goals of the Policy and Innovation team.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Education and Experience:
Bachelor’s degree from an accredited college or university.
- Three (3) years of experience in nonprofit or public sector work.
- Proficient in Microsoft Office suite of applications including, but not limited to, Outlook, Word, Excel, PowerPoint, and Teams.
Licensure:
Valid Texas driver’s license with a good driving record.
- Strong attention to detail.
- Strong organizational skills that reflect ability to concurrently prioritize multiple projects with competing deadlines.
- Excellent professional judgment and situational awareness.
- Ability to organize reports and documents.
- Ability to recognize, analyze, and solve a variety of problems.
- Ability to maintain confidentiality of sensitive information.
- Ability to maintain effective interpersonal relationships across many divisions, departments, organizations, and the public.
- Ability to “manage up” to ensure deadlines are met and priorities are kept.
- Ability to hold self and a team to high standards.
- Ability to thrive in a fast-paced environment.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
- Experience editing and revising policy memos.
- Experience editing and revising grant applications.
- Experience as administrative assistant or work in a similar role.
- Managerial or leadership experience.
Position Type and Typical Hours of Work:
Regular | Full-time
- Hours will be discussed during departmental interview.
Work Environment and Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to stand, walk, use hands, arms, and fingers to handle, feel and reach; frequently required to sit, climb, balance, stoop, kneel, crouch or crawl; talk and hear; regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
- 3131 Eastside, Houston, Texas 77098
What You Will Get in Return:
You will be surrounded by team members who bring “heart, hustle, and higher standards” to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.