Human Resources Clerk

The Human Resources (HR) Clerk processes, enters, retrieves, updates, and maintains personnel records within electronic databases, such as new hire data, employment changes, etc. The HR Clerk will audit and submit Third Party staff timesheets and invoices to staffing agencies on a weekly basis. This position will also serve as a backup for coordinating the staffing needs of all HCTRA departments.

• Processes, enters, retrieves, updates, and maintains personnel information within various electronic databases accurately and in a timely manner. Processes and maintains temporary employment files to include timesheets and related employment documentation for record management and retention purposes.
• Gathers, organizes, audits, and submits weekly Third-Party staff timesheets to appropriate staffing agencies. Prepares, audits, and submits, initial invoices with required documentation to ensure contracted staffing agencies are paid. Audits, maintains, and updates various agency information in electronic databases.
• Assist with the staffing needs of all HCTRA departments. Coordinates and facilities the onboarding and badging process.
• Process and communicate releases, resignations, and the return of personal items between HCTRA departments and staffing agencies. 

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Education and Experience

• High school diploma or G.E.D. from an accredited institution required.
• A minimum of one (1) year of experience in office operations with clerical or administrative support responsibilities.

Knowledge, Skills, and Abilities

• Advanced knowledge of Microsoft Office Suite.
• Ability to maintain high level of confidentiality, judgment, professional etiquette, personal responsibility, and dependability.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• Ability to prioritize and organize daily work load.
• Professional level verbal and written communications skills.
• Ability to store data electronically, and arrange it effectively so as to retrieve it instantly when required.
• Ability to shift appointments when needed and timely informing the respective parties regarding the change.
• Ability to generate correspondence including business letters as per instruction.
• Understanding of the Public Relations etiquette and efficient in internal and external dealing.
• Skilled in coordinating with all concerned parties and arranging conferences.
• Effective problem solving ability.
• Skilled in making travel and stay arrangements for executive as well reimbursement paperwork.
• Values open communication, a willingness to learn, and a growth mindset.
• Outstanding and accurate typing skills

Physical Demands

• Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type and Typical Hours Work:

• This is a full-time position. 
• Days of work are Monday-Friday. 
• Hours may vary based on business needs of the department.

Work Environment:

• There are no major sources of discomfort. 
• A normal office environment with acceptable lighting and climate control is provided. 
• Occasional trips to non-climate controlled HCTRA facilities may be required. 
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Reporting Relations:
Reports To Position: Supervisor, Staffing