Office Administrative Assistant - Buffalo

Location: Buffalo, NY (100% in the office)

Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Role

Harris Beach Murtha is in search of an Office Administrative Assistant to join our Buffalo, NY office. You will thrive in this role if you have:

• 1 years’ experience providing administrative support in a professional office environment, preferably within a legal setting
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication skills, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking, organizational, and time management abilities
• Proficiency with Microsoft Office, scanning, profiling, and managing documents
• Superior client service and listening skills
• The ability to work effectively with diverse personalities and exercise sound judgment
• A team-oriented mindset with a willingness to assist where needed
  
  

Responsibilities

The Office Administrative Assistant is responsible for providing office support in the areas of hospitality and event support. Do you have the DRIVE and DESIRE to:

• Provide administrative support and backup coverage to attorneys and administrative team members
• Assist with document preparation, document assembly, scanning, profiling, filing, and special projects
• Coordinate client appointments, obtain signatures, and follow up regarding required documentation
• Support new matter intake and conflict check processes
• Assist with administrative requests across a variety of legal practice areas
• Greet clients and maintain a client-ready reception area and conference rooms
• Manage conference room calendars and coordinate meeting room set-up, catering, and technology needs
• Process incoming and outgoing mail, including FedEx, UPS, and certified mail
• Maintain the organization of common office areas, including copy centers, kitchens, and conference rooms
• Perform other administrative tasks and projects as requested by attorneys and management
  
  

Harris Beach Murtha Recognizes That Everyone Has a Right To Be Included. You Will Be Successful In Your Career At The Firm If You

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced, team-oriented environment
• Take ownership of assignments and pride in delivering polished, high-quality work
• Believe in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities across all levels of the firm
• Are comfortable working onsite five days per week
  
  

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.

The anticipated weekly schedule for the Office Administrative Assistant in Buffalo is 38.75 hours per week.

Buffalo, NY: $22.34 - $27.30/hour

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.

Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.