What are the responsibilities and job description for the Office Assistant (Part-time) - Commercial - Spartanburg position at HarperGC?
Company Mission Statement: To build up our communities, our clients and each other by building trust in everything we do.
Summary/Objective: Promotes the company mission statement by supporting the Spartanburg Office.
Part-time administrative position with flexible hours ranging from 15-30 hours depending on workload and availability.
Essential Functions:
- Position located at the reception desk.
- Greet guests.
- Check and distribute mail/packages to people in Spartanburg Office or HQ.
- Send mail and packages.
- Manage office inventory including office and break room supplies.
- Assist with project admin duties as needed, especially for Vice President.
- Print and assemble presentation books.
- Complete preconstruction bid documents.
- Assist with registration and staffing of signature events.
- Assist with facility management and landlord coordination.
- Prepare/clean conference room for meetings as needed.
- Errand-running and lunch ordering as needed.
Competencies:
- Experience as an office assistant, or another relevant administrative role.
- Ability to adapt to a changing environment with requests from multiple departments.
- Working knowledge of office equipment (printer, computer, etc.)
- Must be detail-oriented, with excellent organizational and time management skills.
- Prioritize multiple tasks and meet deadlines.
- A “Can Do” attitude.
- Read and understand people and their needs within the office environment.
- Can build relationships with project teammates and Trade Partners.
- Proficiency in MS Office.
- Obtain SC Notary in the first month of employment.
Work Environment: Position affords the opportunity for flexible work hours. Typical office hours. Hours may vary depending on demand. 80% Sitting, 20% Standing or Walking.
Physical Demands: Typically, the employee may sit comfortably to perform the work. No special physical demands are required to perform the work but usually involves prolonged periods of sitting at a desk and working at a computer. However, there may be walking, standing, bending, and carrying of light items such as groceries, papers, books, small parts, boxes, driving an automobile, etc. While this work typically is not physically demanding, it can be mentally demanding, with many deadlines needing to be met consistently.
Travel Required: Travel requirements are based on Project Assignment. When assigned to a project outside of your Primary Work Area or Geographical Work Area you will follow the guidelines in our “Travel Policy.” There may be a business need for overnight stays when working on a project some distance from your assigned office or your home.
Education and Experience:
- High School Diploma.
- Administrative experience preferred. Construction office experience a plus.
- MS Office and Adobe Professional or Bluebeam.
- Procore a plus.
Work Authorization/Security Clearance Requirements: Must be authorized to work in the United States.
Affirmative Action/EEO statement: Harper GC provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper GC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Other Duties: Please note, this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.