Office Manager / Administrative Manager

Harper & Company inc.

Location: Spanish Fork, UT

Position Summary

Harper & Company inc.is seeking an experienced, highly organized, and service-oriented Office

Manager / Administrative Manager to oversee the day-to-day administrative operations of our

luxury custom home building company. This individual is the operational backbone of our

office—supporting leadership, project managers, clients, vendors, and subcontractors while

ensuring every interaction reflects our commitment to excellence.

This role requires exceptional organizational skills, professionalism, discretion, and the ability to

thrive in a fast-paced environment where attention to detail and proactive problem-solving are

essential.

Key Responsibilities

Office Operations

● Manage all daily office operations and administrative functions.

● Develop and maintain efficient office systems and procedures.

● Coordinate office supplies, equipment, and vendor relationships.

● Ensure a clean, organized, and welcoming office environment.

● Manage company calendars, scheduling, and meeting coordination.

Executive Support

● Provide administrative support to company owners and leadership.

● Coordinate appointments, travel, and project meetings.

● Prepare reports, presentations, and correspondence.

● Handle confidential information with professionalism and discretion.

Client Experience

● Serve as the first point of contact for prospective and current clients.

● Create an exceptional luxury client experience from initial inquiry through project

completion.

● Coordinate design meetings, selections, and client appointments.

● Maintain clear and professional communication with homeowners throughout the

building process.

Project Administration

● Assist project managers with project documentation.

● Prepare contracts, change orders, permits, and project files.

● Maintain organized digital and physical project records.

● Track project milestones and assist with scheduling.

Financial Administration

● Process invoices and vendor payments.

● Assist with accounts payable and receivable.

● Coordinate lien releases, subcontractor documentation, and insurance certificates.

● Support bookkeeping and monthly reporting (QuickBooks experience preferred).

Vendor & Subcontractor Coordination

● Maintain relationships with subcontractors and suppliers.

● Track licensing, insurance, and compliance documentation.

● Coordinate purchase orders and material deliveries.

● Assist with bid requests and subcontract agreements.

Marketing & Brand Support

● Assist with website updates and social media coordination.

● Coordinate photography and project documentation.

● Help prepare marketing materials and company presentations.

● Support community events and client appreciation initiatives.

Qualifications

● 5 years of office management or executive administrative experience.

● Experience in residential construction, luxury home building, architecture, or design

preferred.

● Strong proficiency with Microsoft Office Suite and Google Workspace.

● Experience with QuickBooks or similar accounting software.

● Excellent written and verbal communication skills.

● Outstanding organizational and multitasking abilities.

● Ability to prioritize multiple projects with minimal supervision.

● Professional appearance and customer-focused mindset.

● High level of integrity and confidentiality.

Preferred Skills

● Construction management software experience (Buildertrend, CoConstruct, Procore, or

similar).

● Knowledge of residential construction processes and terminology.

● Contract administration experience.

● Bookkeeping and financial reporting.

● CRM management.

● Event planning and client hospitality.

Personal Attributes

The ideal candidate is:

● Highly organized and detail-oriented.

● Warm, professional, and relationship-focused.

● A proactive problem solver who takes initiative.

● Calm under pressure and adaptable to changing priorities.

● Passionate about delivering exceptional client service.

● Committed to maintaining the high standards associated with luxury custom home

building.

What We Offer

● Competitive salary based on experience

● Paid time off and holidays

● Opportunities for professional growth

● Collaborative, family-oriented work environment

● The opportunity to contribute to the creation of exceptional custom homes and lasting

client relationships

About Harper & Company inc.

Harper & Company inc. is a premier Utah custom home builder specializing in luxury homes,

remodels, and timeless craftsmanship. We are known for creating highly personalized homes

while delivering an exceptional client experience built on trust, transparency, and attention to

detail. Our team intentionally remains small and hands-on, allowing us to provide the

• personalized service and quality our clients expect