Client Program Specialist

Company Description: Harmony Healthcare IT (HHIT) is a data management firm that moves and stores patients, employees, and business records for healthcare organizations. To strengthen care delivery and improve lives, vital information is preserved and managed by HHIT in a way that keeps it accessible, releasable, usable, interoperable, secure, and compliant. HHIT has established core values for the workplace. This helps to maintain a culture of excellence and provides guidance in our daily work. HHIT’s core values are:

• Do the right thing
• Be easy to work with
• Exceed expectations
• Serve humbly
• Never stop improving
  
  

Position Summary: The Client Program Specialist is responsible for assisting with project data entry, preparing reports, and assisting with month-end and year-end close processes. This role is designed to ensure the accuracy and integrity of our financial data. Primary Responsibilities:

• Entering projects into the project management system and monitoring policy compliance
• Entering sales orders into the accounting system
• Creating and reconciling customer accounts and programs across multiple systems
• Managing outsourced functions of the finance department
• Resourcing and grooming (R&G) projects as needed.
• Tracking third party expenses as needed.
• Generating billing requests for the finance team based on milestone completeness
• Coordinating the provisioning of external auditors with information as directed
• Monitoring activities of accounts receivable to ensure the accurate and timely management of all accounts receivable aging components, including billings and cash collection and posting if/when applicable.
• Performing daily/weekly/monthly audits on projects/programs for compliance
• Attending sales to project manager handoffs as needed
• Creating and maintaining various account reconciliations
• Performing Ad Hoc financial and operational analysis as the needs arise
• Supporting month-end and year-end close processes
• Participating in committees and/or focus groups as requested.
• Completing other job-related assignments and special projects as directed
  
  

Required Skills/Abilities:

• Able to enter data accurately and productively.
• Able to follow Accounting Principles and processes when working with data.
• Possesses strong problem solving and analysis skills.
• Excellent organizational skills and attention to detail
• Able to work in accounting software systems in user and administration roles.
• Team player that helps and or asks for help when needed.
• Strong Microsoft Excel skills
• Excellent time management skills
• Drives to complete project work on time.
• Able to effectively prioritize tasks and projects.
  
  

Education & Experience:

• Associate’s degree or higher (preferably in accounting)
• 3 years of professional working experience in accounting and finance and/or project management areas preferred.
• General understanding of Project Management principles
• Experience with NetSuite accounting software is a big plus.
• Experience with Planview AdaptiveWork (formerly known as Clarizen) is a big plus.
• Experience with general ledger functions and the month-end/year end close process
  
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to fifteen pounds at times.
• On-site or hybrid work schedule (onsite preferred)
  
  

Other:

• Willing and ready to exemplify HHIT’s core values daily.
• Responsible for protecting data entrusted to HHIT by customers or other parties strictly adhering to HHIT’s data security and privacy policies and procedures, as well as HIPAA, PIPEDA and all other applicable laws.
• Speaking and writing English is a requirement for this position.