What are the responsibilities and job description for the Program Support Specialist-ASES position at Harmonium Inc.?
POSITION SUMMARY
This position is responsible for the safety, security and well-being of each child enrolled in the ASES
program. The Program Support Specialist- ASES will provide support to Site Directors, programs and
directly oversee the Youth Leader - sub team. Responsibilities include timely completion of paperwork,
supervision and interaction with staff and students on a daily basis, individually and via group. The
Program Support Specialist - ASES provides stability, structure, training/coaching and organization to the
sites, staff and students.
ESSENTIAL FUNCTIONS
RESPONSIBILITIES
● Ensure the safety, security, and well-being of staff and students
● Open/close the site as needed
● Maintain a clean and orderly designated space
● Direct supervision of Youth Leader Sub - ASES Team
● Ensure program compliance through observations, on site coaching, auditing of student files, sign-in sheets, etc.
● Apply progressive disciplinary procedures including Employee Corrective Counseling, while providing strength based support
● Monitor and ensure employees’ timecards are accurate and approved in a timely manner
● Supporting additional tasks as directed
JOB COMPLEXITY
● Evaluate, develop and implement improvement plans for assigned sites
● Supervise day-to-day activities of the Youth Leader Sub - ASES
● Provide regular supervision to reinforce strengths and work on challenges with subordinates
● Develop and implement action plans, trainings, program activities, etc.
● Manage student-staff ratio
● Manage attendance records and program compliance requirements at sites
● Ensure all administrative paperwork is accurate and completed on time
● Work effectively across all program service areas for Agency wide effective communication and operations
● Under HR’s direction will participate in preparing and reviewing in any legal related matters
STAFF SUPERVISION
● Responsible for supervising, coaching, training, directing and evaluating staff
● Responsible for holding regular Supervision Meetings to ensure consistency amongst staff as well as to review policies and procedures
COMMUNICATION
● Develop and maintain positive and professional relationships with staff, parents, and children
● Create and distribute program information internally and externally, including; on-boarding, forms, sign-in sheets, newsletters, calendars of activities, etc.
AGENCY LEADERSHIP
● Adhere to fiscal and Harmonium policies and procedures
● Advance the Agency’s mission, vision, initiatives and core values within respective role
● Act as a role model for staff
● Provide overall control and direction of staff on how to interact with internal & external customers
DECISION MAKING
● Judgments and decisions are guided by Harmonium and program policies, contracts and guidelines
MINIMUM COMPETENCIES
EDUCATION & EXPERIENCE
● Must be 18 years of age
● Must have 48 completed college units OR pass the District’s Classroom Assistant Proficiency Exam (a basic math and literacy exam)
● Must have either a minimum of 6 completed units in child development, elementary and/or middle school education, recreation or related field OR a minimum of 6 months documented work experience in an ASES program
● A minimum of 2 years experience working in an after school or group childcare setting with elementary aged children and/or middle school aged children
● A minimum of 1 year of supervisory experience
KNOWLEDGE, SKILLS & ABILITY
● Ability to relate well to children and adults
● Excellent organizational, time management, and multitasking skills
● Excellent oral and written communication skills
ADDITIONAL REQUIREMENTS UPON HIRE
● Valid CPR and First Aid certification
● Valid TB results (required every 4 years)
● Must receive Fingerprint Clearance (paid by Harmonium)
● Must have reliable transportation to travel through San Diego County; when using personal vehicle, must maintain valid driver’s license and current auto insurance
PHYSICAL REQUIREMENTS
● Ability to operate a vehicle
● High energy needed with the ability to balance multiple high-stress tasks
● Ability to work in noisy and outdoor environments
● Ability to travel throughout the county with the flexibility required to meet job duties
● Frequent repetitive hand use and simple grasping, i.e., desk and computer functions
● Ability to sit for prolonged period
● Ability to lift and carry up to twenty pounds
● Ability to operate a computer
● Occasional standing, walking, kneeling, bending, twisting, pushing, pulling, reaching above and below the shoulder
● Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
COMPENSATION.
- Starting Rate: $28.00 per hour (all new hires begin at starting salary regardless of experience)
- Full Time benefits include medical, dental, vision, life, and critical illness insurance, a 403b retirement plan plus match, and Vacation & Sick time. In addition, we offer hands-on training, virtual courses, and live presentations for personal and professional development.
Harmonium is committed to creating a diverse environment and is proud to be an equal opportunity employer. We seek to cultivate a work environment that encourages fairness, teamwork, and respect among all employees/interns. We are committed to maintaining an atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally.
Schedule:
- Monday to Friday
- AM & PM split shifts
Salary : $28 - $36