What are the responsibilities and job description for the Executive Assistant position at Harford Community College?
Position Information
Position Title Executive Assistant
Posting Category Full-Time Staff/Management
Starting salary range 54,569-70,939
Faculty Position (if applicable)
About Harford Community College
Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer that values, embraces, and supports diversity in the College community.
Benefits
Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 18 days of paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!
Job Description
The Executive Assistant provides high-level support to a Vice President in a high-energy environment. This is accomplished through several key responsibilities:
The Executive Assistant is responsible for ensuring that the VP is organized, prepared, and informed. This is accomplished by managing the executive's calendar (including scheduling meetings, prioritizing, and making proactive adjustments to the calendar to ensure a balance between necessary meetings and dedicated work time to complete projects and other tasks); coordinating meetings (including developing agendas, attending meetings, and taking notes or minutes); developing and maintaining organizational systems for the office and the Vice President (both electronic and physical); ensuring that the Vice President is adequately briefed and prepared for all meetings and events; maintaining closed-loop communication with the Vice President.
The Executive Assistant also serves as a liaison between the executive and various constituencies both internal and external to the College, and therefore requires strong interpersonal skills that allow her/him to communicate effectively with leaders, peers, and subordinates. Internally, the Executive Assistant interacts with direct reports to the Vice President to ensure that information is effective disseminated. Additionally, the Executive Assistant works with departments throughout campus in order to complete assignments. The Executive Assistant will also frequently communicate with students, parents, and various off-campus constituents. These interactions (via phone, email, or other correspondence) often require the Executive Assistant to be a skilled problem solver who is capable of making sound decisions regarding issues that arise. In all regards, the Executive Assistant uses strong communication skills to build partnerships and achieve consensus.
The Executive Assistant is also responsible for prioritizing and managing the workload of the position. This includes responsibilities such as managing multiple projects, supporting committees, monitoring deadlines, planning events, conducting research, managing budgets, compiling data, preparing draft reports, proofreading, developing presentations, processing payments (including monthly expenditures, travel reimbursements, and credit card statements); and performing other duties as assigned. In all of this, the Executive Assistant maintains the highest degrees of confidentiality, integrity, and trust.
Required Education
Associate's Degree
Required Experience
Three to five years of administrative support experience serving executive-level personnel, including: preparing materials for senior leadership and board-level meetings (from agenda development to minute taking); drafting, monitoring, and maintaining budgets; editing and updating web content; handling sensitive information with a high level of confidentiality; and providing supervisory oversight to staff.
Required Knowledge, Skills, & Abilities
A bachelor's degree or higher
Experience using Banner to initiate purchase requisitions
Hours per Week 40 - 100%
General Weekly Work Schedule
Monday - Friday 8 a.m - 4 p.m.
Posting Detail Information
Posting Number 2025-081FSFA
Number of Vacancies 1
Open Date
Close Date 12/08/2025
Open Until Filled
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Bel Air, Maryland 21015
443-412-2310 | HumanResources@harford.edu
Back to top
Copyright © Harford Community College
Position Title Executive Assistant
Posting Category Full-Time Staff/Management
Starting salary range 54,569-70,939
Faculty Position (if applicable)
About Harford Community College
Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer that values, embraces, and supports diversity in the College community.
Benefits
Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 18 days of paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!
Job Description
The Executive Assistant provides high-level support to a Vice President in a high-energy environment. This is accomplished through several key responsibilities:
The Executive Assistant is responsible for ensuring that the VP is organized, prepared, and informed. This is accomplished by managing the executive's calendar (including scheduling meetings, prioritizing, and making proactive adjustments to the calendar to ensure a balance between necessary meetings and dedicated work time to complete projects and other tasks); coordinating meetings (including developing agendas, attending meetings, and taking notes or minutes); developing and maintaining organizational systems for the office and the Vice President (both electronic and physical); ensuring that the Vice President is adequately briefed and prepared for all meetings and events; maintaining closed-loop communication with the Vice President.
The Executive Assistant also serves as a liaison between the executive and various constituencies both internal and external to the College, and therefore requires strong interpersonal skills that allow her/him to communicate effectively with leaders, peers, and subordinates. Internally, the Executive Assistant interacts with direct reports to the Vice President to ensure that information is effective disseminated. Additionally, the Executive Assistant works with departments throughout campus in order to complete assignments. The Executive Assistant will also frequently communicate with students, parents, and various off-campus constituents. These interactions (via phone, email, or other correspondence) often require the Executive Assistant to be a skilled problem solver who is capable of making sound decisions regarding issues that arise. In all regards, the Executive Assistant uses strong communication skills to build partnerships and achieve consensus.
The Executive Assistant is also responsible for prioritizing and managing the workload of the position. This includes responsibilities such as managing multiple projects, supporting committees, monitoring deadlines, planning events, conducting research, managing budgets, compiling data, preparing draft reports, proofreading, developing presentations, processing payments (including monthly expenditures, travel reimbursements, and credit card statements); and performing other duties as assigned. In all of this, the Executive Assistant maintains the highest degrees of confidentiality, integrity, and trust.
Required Education
Associate's Degree
Required Experience
Three to five years of administrative support experience serving executive-level personnel, including: preparing materials for senior leadership and board-level meetings (from agenda development to minute taking); drafting, monitoring, and maintaining budgets; editing and updating web content; handling sensitive information with a high level of confidentiality; and providing supervisory oversight to staff.
Required Knowledge, Skills, & Abilities
- Advanced proficiency with Office 365 applications, including Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams.
- Experience managing complex Outlook calendars and coordinating schedules.
- Proficient in using a variety of digital tools, such as work order management systems, room scheduling applications, and other business-related software.
- Ability to track budgets and multiple accounts, review expenses, and provide informed recommendations for fund transfers or reallocations.
- Demonstrated ability to support the planning, coordination, and execution of special events.
- Excellent written and verbal communication skills, with the ability and confidence to interact professionally with internal and external stakeholders at all levels while maintaining the highest level of discretion and confidentiality.
- Strong critical-thinking and problem-solving abilities, with a proactive and solutions-oriented approach.
A bachelor's degree or higher
Experience using Banner to initiate purchase requisitions
Hours per Week 40 - 100%
General Weekly Work Schedule
Monday - Friday 8 a.m - 4 p.m.
Posting Detail Information
Posting Number 2025-081FSFA
Number of Vacancies 1
Open Date
Close Date 12/08/2025
Open Until Filled
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- Transcript
- Transcript- Bachelor's
- Transcript- Doctorate
- Transcript- Master's
- Certificate/Licensure
Bel Air, Maryland 21015
443-412-2310 | HumanResources@harford.edu
Back to top
Copyright © Harford Community College
Salary : $54,569 - $70,939