What are the responsibilities and job description for the Office Manager position at Harcros Chemicals?
SUMMARY
Coordinates activities of clerical personnel by performing the following duties personally.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
RESPONSIBILITIES MAY VARY BY LOCATION:
Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
Purchases all inventory for stock and direct shipments, coordinates shipments with suppliers and truck lines to maintain acceptable levels of inventory.
Compiles information on receipt or disbursement of material or supplies and computes inventory balance.
Maintains vendor and customer price books.
Verifies and records price increase information.
Compiles new products pricing and freight rates.
Responsible for sales and management reports.
Maintains government files.
Business needs but may result in generating, handling, and/or inspection of hazardous waste and hazardous waste storage. This can include responding or managing hazardous waste spills and incidents based on the sites emergency action or contingency plan. These duties include preparing and managing hazardous waste records such as manifests, inspection logs, waste determination and other reports.
SUPERVISORY RESPONSIBILITIES
Directly supervises 1-7 employees; office personnel. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); and four to five years related experience and/or training; two to four years in a supervisory capacity; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER QUALIFICATIONS
Ability to use and knowledge of personal computer and related software. Ability to drive a forklift and tractor trailer truck.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, reach with hands and arms, and talk or hear. The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel objects, tools, or controls.
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions and toxic or caustic chemicals.
The noise level in the work environment is usually moderate; there is an occasional loud noise level.