Accounts Payable Coordinator

Accounts Payable Coordinator |

Downtown Chicago, Illinois |

$60,000 - $70,000 benefits |

A professional services firm is seeking an Accounts Payable Coordinator to support its Accounting and Analysis function. The role focuses on delivering accurate and timely processing of financial transactions while maintaining strong internal controls and customer service standards. This position plays a key role in ensuring operational efficiency across accounts payable activities.

Key Responsibilities of the Accounts Payable Coordinator

• Process invoices and expenses - Accurately record vendor invoices and expense reimbursements within accounts payable systems, ensuring compliance with firm policies and timelines. Review submissions for correct coding and financial accuracy.
• Manage payment processes - Generate payment run proposals, validate invoices due and support execution of payments. Investigate and resolve discrepancies to ensure completeness and accuracy.
• Perform reconciliations and analysis - Reconcile transactions between internal systems, vendor statements and bank activity. Identify and resolve differences in a timely and structured manner.
• Maintain vendor master data - Create, update and audit vendor records in line with risk and control requirements. Ensure data integrity and compliance with internal policies.
• Support period close and queries - Execute period-end activities to ensure accurate financial reporting. Respond to internal and external queries, providing timely and effective resolution.

Skills & Attributes of the Accounts Payable Coordinator

• Accounts payable experience and knowledge - Demonstrated experience in high-volume accounts payable environments with a strong understanding of processes, controls and procedures.
• Strong attention to detail - High level of accuracy in processing financial data, with the ability to identify discrepancies and maintain data integrity.
• Effective communication skills - Clear and professional verbal and written communication, with the ability to interact confidently with internal stakeholders and external parties.
• Organisational and prioritisation ability - Ability to manage multiple tasks and deadlines, maintaining efficiency in a structured and fast-paced environment.
• Analytical and problem-solving skills - Strong critical thinking capability to investigate issues, resolve discrepancies and support continuous improvement.

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Applications can only be considered from those eligible to live & work in the USA without restriction.

Harcourt Matthews is acting as an Employment Agency in relation to this vacancy. Our divisions include: Legal Operations (Legal Tech and Legal Project Management, LPM, Operations Project Managers, Change, Innovation and Process Improvement); Accounting & Finance (Part and fully qualified Accountants); Pricing & Strategy; Pfi/PPP & FM.

Harcourt Matthews is committed to diversity and inclusion. We value and encourage applications from all ethnicities and welcome everyone regardless of social background, disability, gender identity, and orientation. Diversity benefits us all and challenges our assumptions.

Ref: BHJOB3543_6063