What are the responsibilities and job description for the Bookkeeper / Office Manager position at Harborview Property Management?
About us
We're a vertically integrated real estate company in South Jersey. We own and manage rental properties across seven counties, run our own construction arm handling renovations, and acquire new properties every month. Our office is in Gibbsboro. This is a small team where your work is visible and matters, and where nothing gets lost in a department.
The role
You'll own our books and keep our office running. You're the person who knows where every dollar went and which property it belongs to. You'll work directly with the owner and with our outside CPA, and you'll be the financial counterweight to our operations side: our property manager spends the money, you record it, verify it, and tell us what it means.
This is a hands-on seat. Some days that's reconciling three entities and closing the month. Some days that's opening the mail and scanning checks. We're looking for someone who's good with both.
What you'll do
Books and reporting
- Maintain accurate books across our property management, construction, and acquisition entities
- Reconcile all bank accounts monthly and chase down discrepancies until they're resolved
- Close the month and produce financial statements and reporting for ownership
- Work with our outside CPA at year end and through tax season
AppFolio
- Own the financial side of AppFolio: rent postings, tenant ledgers, security deposits, charges and credits
- Post ledger adjustments requested by the property manager, with documentation of why
- Keep the system clean so the numbers we make decisions on are the right numbers
Construction and job costing
- Code every construction expense to the correct property and job
- Maintain cost-to-date against budget on active renovation projects
- Flag overruns while there's still time to do something about them
Payables and vendors
- Process accounts payable against invoices approved by the property manager
- Collect a W-9 from every contractor and vendor before their first payment
- Maintain vendor records and prepare and issue 1099s at year end
Office
- Handle incoming mail for all of our companies
- Scan and deposit incoming checks
- Maintain organized digital filing and keep records where people can find them
- General office administration and support
What we're looking for
- 3 years of bookkeeping experience with full ownership of a set of books
- Experience with job costing or project-level expense tracking. A construction, contracting, or homebuilding background is a strong plus
- Comfortable working across multiple entities
- QuickBooks required. AppFolio, Buildium, Yardi, or similar property management software strongly preferred
- Genuinely detail-oriented. You'll be trusted to catch things nobody else is looking at, and you need to be the kind of person who won't let a reconciliation sit unbalanced
- Willing to speak up. If something looks wrong, we want to hear it from you first
- Able to work in our Gibbsboro office five days a week
Compensation and benefits
- $55,000 per year
- Health Insurance
- 10 days paid time off, plus 6 paid holidays
- Monday through Friday, full time, in office
Pay: $55,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $55,000