What are the responsibilities and job description for the Receptionist position at harborglobal?
Harbor is seeking a professional and organized individual to manage front desk operations and ensure the smooth daily functioning of our Chicago office. The ideal candidate will create a welcoming environment for visitors while maintaining a tidy, efficient workspace for employees. This is a full-time position working on-site in our Chicago headquarters Monday-Friday during normal business hours.
Key Responsibilities:
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming and outgoing mail, courier packages, and deliveries.
- Maintain a clean and organized office, including meeting rooms, workstations, and shared spaces.
- Oversee kitchen and office supply inventory; order and restock as needed.
- Keep the kitchen tidy, ensure appliances are off at day’s end, and manage weekly fridge cleanouts.
- Submit maintenance requests and monitor minor repairs or upkeep needs.
- Assist executives during office visits, including meeting setup and lunch coordination.
- New hire preparation and tours
- Provide general administrative and hospitality support as required.
Skills & Qualifications:
- Strong organizational and multitasking abilities with keen attention to detail.
- Professional communication and interpersonal skills.
- Proactive, reliable, and able to take initiative.
- Strong working knowledge of Microsoft Office (Outlook, Word, Excel, and Teams).
- Previous experience as a receptionist or administrative support role preferred.
Working Conditions:
- On-site role at our main office Monday through Friday.
- Standard business hours with occasional flexibility for special events or executive visits.
About Us:
Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800 strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.
Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.