Office Manager

Job Overview

We are seeking a dynamic and highly organized Dental Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This pivotal role involves overseeing daily administrative tasks, managing office systems, supporting staff, and maintaining an efficient workflow. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a productive workplace. Your energy and attention to detail will help foster a welcoming atmosphere while ensuring all office processes run seamlessly.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service
• Oversee office management tasks such as supply procurement, filing systems, and maintaining office equipment
• Handle calendar management and scheduling for team meetings, appointments, and events using productivity software like Microsoft Office and Google Workspace
• Perform data entry, bookkeeping with QuickBooks, and maintain accurate records of financial transactions
• Support administrative functions including proofreading documents, managing correspondence, and organizing files
• Coordinate with vendors and service providers to ensure timely maintenance and supplies
• Assist with personal assistant duties when necessary, including travel arrangements and task prioritization

Requirements

• Proven experience in office management or administrative roles with a strong background in clerical support and customer service
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software
• Experience with QuickBooks for bookkeeping and financial recordkeeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong computer literacy and technical proficiency in office equipment and systems such as multi-line phone systems
• Bilingual abilities are highly desirable to support diverse client interactions
• Previous experience as a dental or medical receptionist or personal assistant is a plus
• Exceptional phone etiquette, proofreading skills, and attention to detail in data entry and filing tasks
• Ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us as an Office Manager where your enthusiasm for organization and customer support will make a real difference! We value proactive professionals who thrive on creating efficient workflows while fostering a positive work environment. This paid position offers an exciting opportunity to develop your skills across various administrative functions within a vibrant team.

Pay: $25.00 - $35.00 per hour

Work Location: In person

Salary : $25 - $35