School Business Assistant

Harambee Institute of Science and Technology Charter School

School Business Assistant

Mission:

To offer our community an education with a focus on the origins, current status, and future of the African world. To educate students to succeed as global citizens with a clear awareness of “who I am, where I am from, where I am going, and how I get there.”

Summary:

The Business Assistant supports the business and human resources operations ensuring efficiency and smooth workflow across various organizational departments, handling day-to-day administrative, operational, and coordination tasks.

Reports to: Chief Financial Officer

Term: Twelve (12) month position, salaried Full-Time – Exempt

Administrative Tasks

· Answer calls and check telephone messages; Direct and route calls.

· Manage schedules and appointments.

· Open, sort, and date mail

· Check and respond to emails.

· Manage electronic and manual filing and vendor file maintenance.

· Assist with payroll processing.

· Prepare professional presentations, flyers, and other organizational communications.

Reporting

· Assist with bank reconciliations.

· Prepare federal, state, and local compliance reports.

· Maintain employee records.

· Assist with new-hire onboarding, exit, and other employee relations processes.

· Assist with grant management.

Operational

· Coordinate purchasing across departments.

· Vendor maintenance: enter and maintain vendor invoices, correspond with vendors and suppliers.

· Process petty cash transactions.

· Payroll processing

· Address and respond to staff and vendor inquiries.

Education: Bachelor's degree required; Masters preferred.

Experience: Two (2) to five (5) years of administrative support experience, including experience supporting senior leadership or executives; experience in a school, nonprofit, or business-office environment preferred.

Skills: Highly organized with strong attention to detail; able to work independently and collaboratively in a team setting; proficient in Microsoft Office Suite and comfortable navigating technology; skilled in preparing professional presentations and flyers; excellent written and verbal communication and customer service skills; professional presence; able to handle confidential information with discretion.

HISTCS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HISTCS complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Benefits:

• 403(b) matching
• Dental insurance
• Gym membership
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $42,463 - $66,068