Talent Acquisition, HR Operations & Executive Support Specialist (6-month Contract)

Overview

Haptiq is an AI-native enterprise solutions company with purpose-built technology for public & private companies, governments, institutions, asset managers, and family offices. With headquarters in New York City and four global offices, Haptiq is supported by more than 300 engineers and delivery professionals across the globe. By centralizing and unifying data, automating workflows, and surfacing predictive insights, Haptiq enables organizations to scale operational excellence and generate alpha across complex enterprise environments.

The Opportunity

We are looking for a highly organized, proactive, and detail-oriented Talent Acquisition, HR Operations & Executive Support Specialist (temporary role covering a leave of absence) to support our People team across recruitment, HR operations, and executive support.                                                                  This role combines full-cycle recruiting with day-to-day HR operations and administrative support for the Haptiq CEO. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, communicates effectively with stakeholders at all levels, and takes ownership of a wide variety. This role combines full-cycle recruiting, HR operations, and executive support for the CEO, making it ideal for someone who enjoys balancing strategic recruiting with operational excellence and high-level administrative coordination.

Responsibilities & Duties

Talent Acquisition and HR Operations

• Manage the full recruitment lifecycle from intake through offer stage and onboarding coordination.
• Partner with hiring managers to define hiring needs, role requirements, and recruitment timelines.
• Draft and publish job descriptions across recruiting platforms.
• Source, screen, and engage candidates through multiple recruiting channels.
• Coordinate interviews, candidate communication, and offer processes while ensuring an excellent candidate experience.
• Maintain recruiting records, pipelines, hiring metrics, and HR documentation within internal systems.
• Partner with HR, Finance, IT, hiring managers, and external agencies to ensure smooth hiring and employee lifecycle processes.
• Support onboarding, offboarding, and other HR administrative activities.
• Assist with HR projects, process improvements, and operational initiatives.
• Support benefits administration and respond to employee HR inquiries when needed.

Executive Support

• Manage complex executive calendars across multiple time zones, ensuring efficient scheduling and prioritization.
• Coordinate internal and external meetings, including agendas, logistics, meeting materials, and follow-up on action items.
• Arrange domestic and international business travel, accommodations, transportation, and detailed itineraries.
• Support the CEO with day-to-day administrative tasks, correspondence, and confidential matters.
• Serve as a point of contact between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Assist in preparing presentations, reports, documents, and other executive materials.
• Track priorities, deadlines, and ongoing projects to ensure timely execution and follow-up.
• Coordinate leadership meetings, company events, off-sites, and executive visits.
• Support office operations and administrative initiatives as needed.

Requirements

• 2–4 years of experience in Talent Acquisition, HR Operations, Executive Support, or a similar People Operations role.
• Experience managing full-cycle recruitment across multiple departments.
• Experience supporting senior executives or leadership teams is an advantage.
• Strong organizational, multitasking, and project management skills, with the ability to manage multiple priorities independently.
• Excellent interpersonal, communication, and stakeholder management skills with a strong customer-service mindset.
• Ability to handle confidential information with discretion and professionalism.
• Tech-savvy and proficient with Google Workspace, Slack, Zoom, LinkedIn, ATS platforms, Monday, or similar systems.
• Strong attention to detail, ownership, accountability, and follow-through.
• Ability to thrive in a fast-paced, dynamic, and high-growth environment.
• Experience working cross-functionally with HR, Finance, IT, hiring managers, and external partners.
• Startup or global company experience is a strong advantage.

Why Join Us?

We value creative problem solvers who learn fast, work well in an open and diverse environment, and enjoy pushing the bar for success ever higher.  We do work hard, but we also choose to have fun while doing it. 

The annual salary for this role is $75,000-$80,000 USD.