What are the responsibilities and job description for the Executive Assistant position at Happy Floors?
Description
Position Summary
We’re looking for a highly organized, resourceful, and discreet Executive Assistant to support our Executive Leadership Team. This role requires someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable interacting with senior stakeholders across the organization.
Key Responsibilities
- Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and meeting logistics
- Prepare and edit correspondence, communications, presentations, and other documents
- Manage confidential information with discretion and professionalism
- Coordinate cross-functional meetings and events, including agenda preparation and follow-ups
- Assist with expense reporting, invoice processing, and budget tracking
- Support project tracking and follow-up on action items across leadership initiatives
- Serve as a liaison between executives and internal/external stakeholders
- Anticipate needs and proactively solve problems before they arise
Qualifications
- 5 years of experience supporting senior executives, preferably in a corporate or fast-growth environment
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, etc.)
- Ability to handle sensitive information with the highest level of confidentiality
- Comfortable working independently and managing competing priorities
Preferred Attributes
- Experience supporting a C-suite or executive leadership team
- Familiarity with board-level communications and investor relations
- Strong judgment, adaptability, and a proactive mindset
- A sense of urgency and ability to thrive in a dynamic environment
