What are the responsibilities and job description for the General Affair/ Facility Coordinator position at Hanwha Techwin America Inc?
Title: General Affairs / Facility Coordinator
Location: Teaneck, NJ
Position Overview:
Hanwha Vision America, Inc. is seeking a motivated and detail-oriented General Affairs / Facility Coordinator to join our team full-time. This position supports daily office operations, facilities coordination, and general administrative functions to ensure a smooth and efficient work environment. The ideal candidate will be organized, proactive, and able to manage multiple responsibilities in a fast-paced setting.
Key Responsibilities:
- Greet and direct visitors to the appropriate departments or personnel.
- Order and maintain inventory for office and kitchen supplies (including items such as coffee, cups, pens, etc.) for both the Main Office and HITE (Product Showroom/Training Facility).
- Provide administrative support to new hires and the CFO, including arranging travel, hotel accommodations, transportation, and handling special requests.
- Receive, sort, and distribute incoming mail and deliveries.
- Prepare and send outgoing packages via UPS.
- Submit and track work orders with building management for any maintenance or facility issues.
- Serve as the liaison with cleaning staff and building management to ensure the office, lunchroom, and HITE facility remain clean and organized.
- Manage and maintain inventory of new hire welcome kits (e.g., backpack, tumbler, planner, pen) and prepare kits for on-site orientations.
- Assist the HR team during new hire onboarding sessions, including ordering, setting up, and cleaning up lunch.
- Order business cards and nameplates for new hires before their start date.
- Process and post local purchase invoices in SAP.
- Perform additional administrative and clerical tasks as assigned.
Qualifications:
- Strong organizational and multitasking skills.
- Speaks fluent in Korean.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Detail-oriented and customer-service focused.
- Prior administrative or facilities experience is a plus but not required.
Work Schedule:
Full-time, on-site