What are the responsibilities and job description for the Procurement Clerk position at Hanwha Energy USA Holdings Corporation?
The Procurement Clerk provides administrative and operational support to the Procurement Manager and Site Buyer(s) within a fast-paced aerospace manufacturing environment. This role is responsible for supporting daily procurement execution activities including requisition processing, purchase order administration, supplier communication, invoice and receipt coordination, procurement documentation, and data management.
The Procurement Clerk plays a critical role in maintaining procurement workflow efficiency and supporting timely material and service availability for plant operations. This position serves as a key coordination point between Procurement, Receiving, Accounts Payable, Operations, Maintenance, Engineering, and suppliers to ensure smooth execution of purchase-to-pay activities.
This role is highly detail-oriented and execution-focused, requiring strong organizational skills, responsiveness, and the ability to manage multiple priorities in a manufacturing setting.
Essential Duties and ResponsibilitiesProcurement Administrative Support- Support Procurement Manager and Site Buyer(s) with daily procurement operations and transactional activities.
- Assist with processing purchase requisitions and purchase orders.
- Track and maintain open purchase orders and follow up on supplier delivery status.
- Provide updates to internal stakeholders regarding procurement requests and order status.
- Support procurement documentation, filing, and records management activities.
- Assist with maintaining procurement spreadsheets, reports, and tracking logs.
- Communicate with suppliers regarding order acknowledgements, delivery dates, shipment status, and documentation requests.
- Assist with supplier setup requests and supplier information updates.
- Coordinate with vendors to resolve routine procurement and invoice issues.
- Support procurement team with obtaining quotes, pricing, and lead time information.
- Escalate supplier concerns or delays to Procurement leadership as appropriate.
- Assist with creation, revision, and maintenance of purchase orders.
- Coordinate with Receiving and Accounts Payable to ensure timely PO receipts and invoice matching.
- Support resolution of invoice discrepancies, receipt issues, and payment holds.
- Review procurement-related invoices and supporting documentation as directed.
- Assist with blanket purchase order maintenance and renewals.
- Support procurement activities for maintenance, tooling, MRO, and indirect operational purchases.
- Assist plant personnel with procurement requests and procurement process guidance.
- Support urgent operational procurement requests to minimize production disruptions.
- Coordinate office supply, consumable, and operational support purchases as assigned.
- Maintain procurement records in accordance with company policies and procedures.
- Assist with procurement self-assessments, audits, and compliance documentation.
- Support reporting activities including spend tracking, PO status reporting, and supplier data updates.
- Ensure procurement transactions comply with applicable procurement procedures and approval requirements.
- Work closely with Procurement, Supply Chain, Finance, Receiving, Maintenance, Engineering, and Operations teams.
- Serve as a point of contact for routine procurement support questions.
- Assist with coordination of plant procurement activities during employee absences or high-volume periods.
- Support continuous improvement efforts focused on procurement efficiency and workflow standardization.
- High school diploma or GED required.
- Minimum 1–3 years of administrative, purchasing, procurement, or office support experience.
- Proficiency with Microsoft Office applications, particularly Excel and Outlook.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Legally authorized to work in the United States without sponsorship.
- Must meet U.S. person requirements under ITAR regulations.