Medical Buyer/Purchasing

Purchaser Job Description

The Purchaser plays a critical role in the smooth operation of the Maintenance Department by managing procurement activities, maintaining databases, and coordinating vendor relationships.

Key Responsibilities:

• Create and process purchase orders in SAP for materials, parts, and services required by various departments.
• Generate service purchase orders in SAP for labor to ensure timely delivery.
• Process invoices related to materials and labor in SAP, ensuring proper documentation and submission to accounting for payment.
• Monitor and track non-purchase order invoices, ensuring proper submission to accounting for payment.
• Maintain up-to-date databases of vendors and suppliers, including records of licenses and certifications.
• Establish effective communication channels with suppliers to ensure timely procurement and delivery of critical items.
• Work with accounting and maintenance departments on project and WBS code creation.
• Make comparisons to recommend the best vendors based on cost-quality relations.
• Expedite orders when necessary and manage expedites to eliminate emergency surcharges.
• Update safety agreements and insurance policies with vendors annually.

Additional Duties:

• Provide support in response to requests for maintenance, repair, operations equipment, and services.
• Maintain good relations with suppliers and vendors.
• Assist maintenance teams with scheduling purchases and deliveries.
• Monitor and maintain inventory levels of parts, tools, and equipment.
• Work with maintenance teams to schedule and plan maintenance projects and work orders.
• Implement and maintain the eMaint system for tracking preventive maintenance, parts, and work orders.

Requirements:

• Experience with procurement and purchase order systems, specifically SAP.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Familiarity with vendor management and supply chain operations.
• Strong communication skills to collaborate effectively with internal departments and external vendors.
• Attention to detail and problem-solving skills in a high-paced maintenance environment.

This position requires strong analytical and problem-solving skills, excellent communication and organizational abilities, and a proactive approach to managing procurement activities.