Real Estate Legal Assistant

Hybrid: Los Angeles

Required: Minimum of 4 years of legal and executive administrative experience within the real estate area.

Summary

The Legal Assistant will support attorneys in our Real Estate Practice Group by providing information management, administrative, and client service support. This role enhances attorney effectiveness by coordinating communications, managing documents, and ensuring smooth workflow. The ideal candidate will have knowledge of relevant legal processes, demonstrate initiative, follow through on assignments, and possess excellent attention to detail, organizational, and technical skills.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, as agreed upon by the direct supervisor. It is an essential function of this role that the employee be available to work in-person in the Los Angeles office one or more days per week.

Duties/Responsibilities:

• Provide highly technical document production, including but not limited to typing, drafting, formatting, editing documents, and redlining documents.
• Experienced and knowledgeable about various loan documents pertaining to commercial real estate finance loans, such as Term Sheets, Loan Agreements, Deeds of Trust/Mortgage, Assignment of Leases and Rents, Guaranties, UCC Filings, Loan Policy of Title Insurance, Surveys, SNDAs, Purchase and Sale Agreements, etc.
• Review and format final drafts of loan documents to ensure accuracy with signature blocks, dates, parties, addresses, entity names, and any other relevant information as requested by the attorney.
• Prepare signature packages and signing instructions to signatories; review the package to ensure signature blocks are accurate, and review all incoming original documents to ensure all required original documents are provided prior to the closing date.
• Prepare closing binders and coordinate document delivery to the attorney and to outside parties.
• Exceptional attention to detail and thoroughness in performing diligence on real estate and financing transactions.
• Maintain files and all client documentation, with follow-up on any pending post-closing tasks to ensure all loan matters are finalized.
• Proofread legal documents to ensure accuracy and consistency.
• Manage the attorney’s calendar, schedule meetings, resolve conflicts, and open client matters.
• Work closely with attorneys to resolve a variety of day-to-day issues and support a broad range of commercial real estate transactions and projects.
• Manage arrangements for marketing opportunities, including conferences and travel.
• Prepare expense reports for reimbursement and submit invoices.
• Coordinate with the secretarial team, arrange coverage, and ensure that attorneys have the necessary support.

Required Skills, Abilities, and Qualifications:

• Minimum of 4 years of legal and executive administrative experience within the real estate area.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, DocuSign, AIR, and CAR forms and legal technology platforms, such as document management systems (iManage experience is a plus), e-filing platforms, and billing software.
• Be independent, have a can-do spirit, and be able to manage multiple projects and tasks at a time.
• Take initiative, have excellent follow-through, and enjoy being challenged.
• Exceptional organizational and time-management skills, capable of managing multiple priorities, tasks, and deadlines effectively in a fast-paced environment
• Ability to work under pressure and maintain flexibility regarding work assignments.
• Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
• Exceptional written and verbal communication with strong attention to detail.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $80,000.00 – $95,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.