Legal Assistant

We are currently assisting our client, a local law firm, with a search for a Legal Assistant.

JOB SUMMARY:

The Legal Assistant provides both administrative and project coordination support to the Client Services team. This role bridges client services, legal document management, and internal coordination — ensuring projects and transactions move efficiently and meet quality standards.

The ideal candidate is detail-oriented, tech-savvy, and thrives on balancing legal support tasks with structured project execution.

Responsibilities

Project Coordination

• Work with the Project Manager to plan and manage task workflows and timelines.
• Monitor the central client inbox for requests and assign tasks accordingly.
• Attend client meetings, as necessary, (e.g., GCS meetings) with attorneys to take notes, track action items, and follow up.
• Draft, post, and distribute meeting agendas and minutes.
• Support the creation, assignment, and tracking of scoped projects and tasks within budget and timeframes.
• Assist with capacity and schedule management.
• Help maintain comprehensive project documentation, plans, and reports.

Legal Assistant Duties

• Draft basic correspondence and routine client communications for attorney review.
• Prepare, format, and proofread legal documents such as contracts, corporate filings, and client forms.
• Maintain and organize client files in NetDocuments and other firm systems.
• Coordinate with registered agent services, filing offices, and vendors for document submissions.
• Manage deadlines, tickler systems, and follow-ups for filings or deliverables.
• Conduct preliminary research (e.g., corporate entity lookups, state compliance requirements).
• Assist with client onboarding, engagement setup, and project opening/closing procedures.
• Support attorneys with administrative and clerical tasks to ensure smooth workflow.

A Successful Candidate Will

• Demonstrate a strong understanding of both legal operations and project processes.
• Communicate clearly and professionally with clients and internal teams.
• Adapt quickly to legal software and task management systems.
• Maintain confidentiality and uphold firm standards.

Requirements and Skills

• Prior experience as a legal assistant, paralegal, or project coordinator (law firm experience preferred).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and commitment to quality work.
• Proficiency in Microsoft Office Suite and legal or project management software (e.g., NetDocuments, Teamwork).
• Ability to prioritize, multitask, and adapt to shifting needs.

Reports To: Client Services Lead for accountability, metrics, and development

Location: The office is located in Bellevue, WA. This position is a remote role.

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

Length of Assignment: 6 months, contract-to-hire

Compensation Range: $28-$33/hour depending on experience

Benefits – Three insurance levels, 401K match, sick leave, and working with a great company!

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.