What are the responsibilities and job description for the US Executive Assistant & Office Manager position at Hansa Biopharma?
About Us
Hansa Biopharma is a fast-growing, commercial-stage biopharmaceutical company, pioneering the development and commercialization of innovative, lifesaving and life altering treatments for patients with acute or complex immune disorders.
Our broad therapeutic pipeline based on the company’s proprietary IgG-cleaving enzyme technology platform has potential to address serious unmet medical needs in autoimmune diseases, gene therapy, and transplantation.
By empowering our people we move our projects forward with high speed, efficiency and scientific excellence. We strive to attract leading talent from around the world, broaden our network of partners and establish a presence in key markets around the world. There are many opportunities for highly qualified, motivated, and passionate team players to join us on our exciting journey.
Hansa Biopharma was founded in 2007, with the corporate headquarters in Lund, Sweden and has operations in other European countries and in the US. The Company has been listed on the Nasdaq First North Growth Market Stockholm from 2007 to 2015 and on the Nasdaq Stockholm since 2015.
Position summary: US Executive Assistant & Office Manager
We are seeking a highly experienced Executive Assistant and Office Manager, to support Hansa’s Chief Operating Officer (COO)/US President and Chief Legal Officer.
This position will be based in Hansa’s NYC office and requires on-site presence, once the NYC office (Manhattan) is established. This is not a hybrid or remote position.
Key Tasks And Responsibilities
This job description outlines key responsibilities but does not include all potential tasks or duties.
75% Support Chief Operating Officer (COO)/US President and Chief Legal Officer (CLO)
Working at Hansa is more than a job for us, and our culture is characterised by pride — pride in what we do, in our company, and in what we have achieved and will accomplish for patients around the world.
Our culture is built on our core values: Accountability, Courage, Integrity, and Pioneering. These values guide how we work, collaborate, and make decisions every day.
We know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the countries and communities in which we operate and ultimately the patients we exist to serve.
Reasons to join the Hansa Team
Estimated salary range for this role is $85,000-$100,000 annually. The actual base salary offered may depend on a variety of factors, including the qualifications, skills and experience of the individual applicant, level of education attained, certifications or other professional licenses held, and the geographic location of the individual. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term and/ or long-term incentives, as well as participation in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, company holidays and well-being benefits.
Location
On-site/Hybrid in NYC (Manhattan); this is not a remote position.
The process
All applicants should apply on Hansa Biopharma’s website to be considered for employment. We do not accept unsolicited candidate introductions or referrals from third party recruiters and staffing agencies, and we are not responsible for any fees associated with unsolicited referrals.
Attach your CV in English only. Unfortunately, we are unable to review applications made in other languages.
The process is ongoing and we will review applications as they are received.
We look forward to receiving your application – join us and make significant contributions to Hansa Biopharma´s research!
Please note: No external recruitment support is required. Only applications received directly will be considered.
Hansa Biopharma is a fast-growing, commercial-stage biopharmaceutical company, pioneering the development and commercialization of innovative, lifesaving and life altering treatments for patients with acute or complex immune disorders.
Our broad therapeutic pipeline based on the company’s proprietary IgG-cleaving enzyme technology platform has potential to address serious unmet medical needs in autoimmune diseases, gene therapy, and transplantation.
By empowering our people we move our projects forward with high speed, efficiency and scientific excellence. We strive to attract leading talent from around the world, broaden our network of partners and establish a presence in key markets around the world. There are many opportunities for highly qualified, motivated, and passionate team players to join us on our exciting journey.
Hansa Biopharma was founded in 2007, with the corporate headquarters in Lund, Sweden and has operations in other European countries and in the US. The Company has been listed on the Nasdaq First North Growth Market Stockholm from 2007 to 2015 and on the Nasdaq Stockholm since 2015.
Position summary: US Executive Assistant & Office Manager
We are seeking a highly experienced Executive Assistant and Office Manager, to support Hansa’s Chief Operating Officer (COO)/US President and Chief Legal Officer.
This position will be based in Hansa’s NYC office and requires on-site presence, once the NYC office (Manhattan) is established. This is not a hybrid or remote position.
Key Tasks And Responsibilities
This job description outlines key responsibilities but does not include all potential tasks or duties.
75% Support Chief Operating Officer (COO)/US President and Chief Legal Officer (CLO)
- Manage calendars, meetings and appointments for the COO and CLO
- Travel coordination for COO and CLO (flights, trains, hotels and other forms of transportation, both domestic and international)
- Meeting planning, including coordinating on-site and off-site meetings with external and internal stakeholders
- Manage conference/congress registrations and support, as requested
- Arrange and provide support for internal and external meetings
- Oversee and manage contracts and ensure filing in contract management system
- Handling of confidential information
- Lead or support ad hoc projects as assigned by COO and CLO
- Support the establishment of Hansa’s NYC (Manhattan) office
- Main point of contact with the property manager, submitting work orders and communicating important notices with the team
- Manage daily operations of the office including managing vendors for cleaning, catering and other office materials
- Ensure overall office cleanliness, including common areas, conference rooms and kitchen spaces
- Manage incoming calls, mail and deliveries
- Organize office events, as requested
- Collaborate with other Executive Assistants in Hansa’s office in Sweden, to ensure seamless communication and coordination of information and meetings
- As requested, support Hansa’s other C-suite executives when visiting NYC
- Degree from an accredited college or university
- 10 years of experience as an Executive Assistant
- 5 years of experience supporting C-suite executives
- 5 years from the pharma/biotech industry
- Experience working for an international biotech company is preferred
- Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
- Strong working knowledge of other IT systems (e.g. Contract Management Systems, Sharepoint, Travel & Expenses systems, Zoom)
- Ability to interact with all levels of the organization
- Strong organizational and communication skills
- Ability to manage multiple, sometimes conflicting priorities, in a fast-paced environment and ensure smooth and efficient flow of day-to-day operations
- Sensitivity and discretion in handling confidential matters
Working at Hansa is more than a job for us, and our culture is characterised by pride — pride in what we do, in our company, and in what we have achieved and will accomplish for patients around the world.
Our culture is built on our core values: Accountability, Courage, Integrity, and Pioneering. These values guide how we work, collaborate, and make decisions every day.
We know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the countries and communities in which we operate and ultimately the patients we exist to serve.
Reasons to join the Hansa Team
- A position in a company that envisions life changing outcomes for patients with acute or serious immune mediated conditions.
- The chance to be part of an innovative R&D-driven organisation with a strong desire to make a difference for people.
- An opportunity to build a fully integrated biopharmaceutical company with global outreach.
- An open-minded and welcoming atmosphere. Friendly, motivated and skilled colleagues with whom you can both laugh and work.
Estimated salary range for this role is $85,000-$100,000 annually. The actual base salary offered may depend on a variety of factors, including the qualifications, skills and experience of the individual applicant, level of education attained, certifications or other professional licenses held, and the geographic location of the individual. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term and/ or long-term incentives, as well as participation in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, company holidays and well-being benefits.
Location
On-site/Hybrid in NYC (Manhattan); this is not a remote position.
The process
All applicants should apply on Hansa Biopharma’s website to be considered for employment. We do not accept unsolicited candidate introductions or referrals from third party recruiters and staffing agencies, and we are not responsible for any fees associated with unsolicited referrals.
Attach your CV in English only. Unfortunately, we are unable to review applications made in other languages.
The process is ongoing and we will review applications as they are received.
We look forward to receiving your application – join us and make significant contributions to Hansa Biopharma´s research!
Please note: No external recruitment support is required. Only applications received directly will be considered.
Salary : $85,000 - $100,000