Human Resources Manager

• Assist in the recruitment process including background checks. Post jobs on recruiting board and/or SharePoint.
• Prepare documents for new hires and conduct orientation. 
• Enter new hire and employee changes into ADP WFN. Construct new employee files. Maintain employee personnel files. Process promotions and department transfer as they occur.
• Terminate employee records in Payroll, ADP WFN as they occur.
• Process Cobra as they occur.
• File all documents in each employee’s personnel and confidential folders.
• File all documents related to employee’s confidential document such as Medical information in each employee’s Medical and other confidential folders.
• Communicate with Branch Manager or Manager for any missing documents and questionable matters and report to management.
• Develop and implement human resources policies and procedures.
• Administer Workers Compensation.
• Files EEO-1 report or other governmental report quarterly / annually and maintains other records.
• Perform audit of records in file once a year. 
• Maintains compliance with federal, state and local employment and benefits laws and regulations.
• Assist HR department for employee relations counseling, etc…

• Assist and set up open enrollment meeting. Verifies and completes benefits enrollment forms.
• Manage Health, Dental, Vision, Life, and Disability Insurance Programs including ACA compliance.
• Administer unemployment compensation program.
• Administer workers compensation program.
• Administer leave programs including FMLA, Personal, Medical, Jury Duty, and other LOA.
• Investigates and resolves questions regarding delivery and payment for services by contacting health care professionals and other service providers, benefit plan providers, and employees when necessary.
• Maintain benefits-related data into computerized human resources information system (ADP WFN).
• Maintain files of enrollment forms and other documentation.

• Prepares enrollment packages to employees one month prior to their eligibility.
• Coordinate with Payroll for directing and planning day-to-day operations of the 401K.
• Prepare for annual 401(k) audit Communicate with financial institution Payroll, Corporate Accounting, or consultant offices on various audit research items.
• Coordinate annual Open House meeting by checking member availability and reserving conference room.

• Updates company and employee information as needed.  
• Answer and direct phone calls. 
• Organizes and maintains file system, and files correspondence and other records. 
• Assist and support HR and Planning Department. 
• Conducts research, and compiles and types statistical reports. 
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings related to HR and Planning (include web-conference).　　. 
• Prepares outgoing mail and correspondence, including e-mail and faxes. 
• Orders and maintains supplies, and arranges for equipment maintenance.
• Order and arrange employee service awards.
• Make sure if the information on invoice is correct and confirm if the order were received in full. 
• Post internal information using company intranet. 
• Arranges and coordinates travel schedules and reservations. Arrange hotels for staff and guests as well as shuttle service when necessary. 
• Handle various types of errands as needed such as to drop off mail, to send FedEx packages when necessary.

• Any other task assigned by managment
• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by management. 
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to supervisors for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures. 
• Responsible for maintaining a clean and safe working area.

Job Dimensions (skills, knowledge & abilities)

Essential Job Dimensions 

Accuracy, Attendance & Punctuality, Attention to Detail, Clerical, Communication: Speaking, Reading and Writing in English, Confidentiality, Computer Usage, Diplomacy, Dependability/Reliability, Flexibility/Adaptability, Initiative/Follow Through, Listening & Understanding, Math Skill (Basic), Multi-Tasking, Order Processing, Research, Relation Building, Team Participation, Time Management, Typing Skill, Vendor Relationships.  

Qualifications

• Bachelor’s degree (B.A.) from four-year college or university; or equivalent combination of education and experience.
• Must have at least 5 years of previous experience in a similar position.

• General office equipment including phones, fax, copier, personal computer, etc.
• Software includes the use of Windows operating system, MS Office.
• Any tools, equipments, software that are required to be used. 

• Any certificate or training records that are required by each department, position/title, or government agency. 

• Yes

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully the essential job functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms.  The employee may occasionally lift and/or move up to 25 pounds.   

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

We are seeking a highly motivated and experienced Human Resources Generalist to join our team. 

Responsibilities:

• Develop and implement human resources policies and procedures.
• Ensure compliance with federal, state, and local employment laws. This includes staying up-to-date on changes to labor laws, ensuring that company policies are in compliance, and addressing any compliance issues that arise.
• Conduct new employee orientation and onboarding.
• Maintain employee records and personnel files.
• Manage employee benefits programs, such as health insurance, retirement plans, and leave of absence policies.
• Develop job descriptions and performance evaluations.
• Conduct exit interviews and process terminations.
• Provide guidance to managers on employee relations issues.
• Participate in HR projects and initiatives as needed.
• Responsible for various administrative tasks, such as maintaining employee records, managing employee files, and handling other HR-related paperwork.
• Provide support to employees in various HR-related matters, including benefits administration, employee relations, and HR policy interpretation.

Qualifications and Experience:

• Bachelor's degree in Human Resources or related field
• Proven experience as an HR Generalist or similar role
• Strong knowledge of human resources management principles and best practices
• Experience with performance management processes
• Demonstrated ability to handle sensitive and confidential information with discretion
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with social media management for recruitment purposes is a plus