What are the responsibilities and job description for the Office Assistant position at Hancock County Courthouse?
Job Title: Office Assistant
Location: Hancock County Courthouse, 102 North Court Street, New Cumberland, WV 26047
Employment Type: Full-Time
Reports to: County Commission or Designee
Salary: $28,000.00 - $30,000.00 annual plus medical, dental and vision benefits 100% premium covered, retirement
Application Deadline: N/A
Job Summary:
The Office Assistant will provide essential support to ensure the smooth function of County Commission business. This role involves a combination of administrative duties, customer service, and collaboration on Commission projects. The ideal candidate will be organized, detail-oriented, and able to work independently in a fast-paced environment.
Key Responsibilities:
- Administrative Support: Initiate, answer, and direct phone calls, manage emails, and meet deadlines. Manage Commission meetings’ agendas and packets.
- Data Entry: Input, update, and maintain digital and other records in databases and systems.
- Filing & Document Management: Organize, file, and retrieve both paper and digital documents and information as needed.
- Scheduling & Calendar Management: Assist with scheduling deadlines, appointments, and maintaining office calendars.
- Basic Bookkeeping: Process invoices, track expenses, and assist with financial recordkeeping. Process payroll documentation.
- Team Support: Support other team members, ensuring smooth daily office operations.
- Mailing & Shipping: Manage incoming and outgoing mail, packages, and deliveries.
- Other duties as required.
Qualifications:
- Education: High School Diploma or GED required. College coursework or degree in a related field is a plus.
- Experience: Previous experience in an administrative or office support role preferred. Previous government experience is preferred.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
- Comprehension of data and sensitive data pertaining to intergovernmental communications
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Attention to detail and ability to prioritize tasks.
- Professional demeanor with strong customer service orientation.
Work Environment:
- Office setting, with occasional lifting of up to 20 lbs. (e.g., moving supplies).
- Commission specific training will be provided.
- Typical work hours are Monday - Friday, 8:30-4:30.
- Accountability and Promptness is expected.
Candidates: Candidates are subject to background checks.
How to Apply:
Interested candidates should submit their resume and a cover letter to commission@hancockwv.org.
Job Types: Full-time, Part-time
Pay: $28,000.00 - $30,000.00 per year
Expected hours: 35.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $28,000 - $30,000