What are the responsibilities and job description for the HR Operations Administrator – ADP Workforce Now (Temp-to-Perm) position at HANAC, Inc.?
Location: Astoria, NY
Job Type: Temporary (4–6 months, 35–40 hours per week) with potential opportunity to transition to regular full-time status
Salary Range: $70,000 – $80,000 (annualized, commensurate with experience)
Reports To: Director of Human Resources
Immediate Start | High-Volume HR Transaction Role | Hands-On ADP Experience Required
This position is 100% onsite in Astoria, NY. Remote or hybrid work is not available.
About Us
We are a mission-driven organization serving diverse communities across New York City. Our HR team operates in a fast-paced environment where accuracy and compliance are critical. We are seeking a Human Resources Generalist who can manage heavy, high-volume data entry while balancing multiple priorities under tight deadlines.
Position Summary
The HR Operations Administrator will play a central role in managing large volumes of employee data in ADP Workforce Now and ensuring compliance with federal, state, and city labor laws. The role requires someone who thrives in a fast-moving, detail-driven setting and can handle time-sensitive onboarding, payroll, and leave administration with precision.
Key Responsibilities
Perform heavy, high-volume data entry in ADP Workforce Now (HR, Payroll, Time & Attendance) with speed and accuracy
Maintain, audit, and reconcile employee data to ensure compliance with internal policies and labor regulations
Process onboarding and orientation for new employees in a high-volume, deadline-driven environment
Provide guidance on leaves of absence (FMLA, NY Paid Family Leave, ADA, workers’ comp, sick/vacation policies)
Troubleshoot ADP Time & Attendance issues and ensure accurate payroll processing
Generate and analyze HR reports using Excel (pivot tables, VLOOKUP, formulas) for decision-making and audits
Respond promptly to employee inquiries on policies, payroll, and benefits while managing competing priorities
Support HR audits, compliance initiatives, and special projects as needed
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field (required)
3 years of HR generalist or HR operations experience in a fast-paced environment
Proven ability to manage heavy data entry with accuracy under pressure
Strong knowledge of FMLA, NY Paid Family Leave, ADA, workers’ comp, and employment compliance
Hands-on experience with ADP Workforce Now (HR, Payroll, and Time & Attendance)
Advanced Excel skills (pivot tables, VLOOKUP, data analysis)
Exceptional attention to detail and organizational skills with ability to manage tight deadlines
SHRM-CP or PHR certification preferred; nonprofit or unionized environment experience a plus
Terms of Employment
Temporary role (4–6 months, 35–40 hours per week) with the opportunity to transition to regular full-time employment based on performance and organizational needs
Benefits eligibility applies only upon transition to regular employment
Salary : $70,000 - $80,000
