Retreats Manager

Location: NYC (with travel required)

Type: Full-time

Reports to: AC Cogswell, Head of Retreats and Experiences

About Hampton

Hampton is a private network for high-growth founders and CEOs. Our community is made up of entrepreneurs who run tech-enabled companies with $3m in revenue. Our members want to build successful companies and take over the world...but also want meaningful conversations, to become better leaders and people, and have world-class networking opportunities.

The Role

We’re hiring a Retreats Manager to support planning, logistics, communications, and occasional on-site support for Hampton’s annual retreats.

This role is perfect for someone highly organized, detail-oriented, proactive in planning steps ahead, hospitality-minded design and excited to bring unique experiences to life. You’ll work closely with the Head of Retreats, translating vision into detailed research and seamless execution.

This is an operations-forward role, not strategy, curriculum, or facilitation, with major ownership over how retreats are planned, coordinated, delivered, and experienced by members.

Key Responsibilities

Retreat Planning & Execution (80%)

• Build project plans, timelines, and run-of-shows for all retreats
• Coordinate logistics: rooming lists, transportation, F&B, schedules, materials, vendors
• Manage communication with venues, facilitators, chefs, guides, and local partners
• Conduct research to support venue sourcing, facilitator sourcing, and programming options
• Maintain organized tracking across budgets, timelines, and vendor deliverables
• Travel ~8–10x per year for site visits and/or retreats
• If onsite: Support all onsite operations, including setup, transitions, vendor coordination, troubleshooting, and feedback capture
• Be a warm, professional presence for members throughout the retreat

Marketing & Communications (10%)

• Draft and send member-facing communications (confirmations, Slack posts, schedules, emails)
• Build welcome packets, signage, and pre-arrival materials
• Ensure communication is timely, polished, and aligned with Hampton’s tone

Iteration & Internal Systems (10%)

• Capture learnings from each retreat and update processes, checklists, and SOPs
• Help strengthen internal operations and improve efficiency across retreats

Who You Are

• 5 years of experience in event production
• Have run multi-day, high-touch events with 20–50 attendees
• Exceptionally strong in logistics, you think three steps ahead, anticipate needs, and break every task down into the full chain of dependencies.
• You love structure. Timelines, run-of-shows, checklists, and operational clarity are your happy place.
• Calm under pressure with excellent judgment, especially in fast-moving, founder-heavy environments
• Service-oriented, you understand how little details dramatically shape member experience
• Comfortable in-office weekly and excited to travel ~8–10x/year
• Strong with Google Sheets and exceptionally organized in Notion, Asana, Slack, and Typeform

Compensation & Perks

• $110- $130k salary depending on experience
• Health, dental, vision insurance
• 401(k) with company match
• Unlimited PTO
• Performance-based bonus structure