Athletics Chief of Staff

Description

The Athletics Chief of Staff serves as a senior-level strategic and administrative leader within Hampton University's Department of Athletics. The position directly supports the Director of Intercollegiate Athletics and helps coordinate department-wide priorities, executive operations, internal communication, special projects, and cross-functional initiatives across the athletics.

Examples of Duties

• Serve as the principal strategic and administrative support professional to the Director of Intercollegiate Athletics, helping to manage priorities, schedules, briefing materials, meeting preparation, and executive follow-up.
• Coordinate the flow of information between the Director of Intercollegiate Athletics and senior athletics staff, coaches, university leadership, and external stakeholders to ensure timely communication and effective decision support.
• Manage and monitor special projects and department-wide initiatives on behalf of the Director of Intercollegiate Athletics, including project timelines, deliverables, meeting notes, and accountability measures.
• Prepare reports, presentations, agendas, talking points, memoranda, and correspondence for internal and external meetings, events, and strategic discussions.
• Support planning and execution of leadership meetings, staff meetings, retreats, strategic planning sessions, and other administrative gatherings tied to departmental priorities.
• Track action items emerging from executive meetings and ensure appropriate follow-up with responsible administrators, coaches, and campus partners.
• Serve as a liaison between the Department of Athletics and university offices, including the Office of the President, Finance, Human Resources, Advancement, Compliance, Communications, Facilities, and other institutional units as needed.
• Assist the Director of Intercollegiate Athletics in maintaining organizational alignment with university goals, departmental objectives, and NCAA and conference expectations.
• Support departmental policy development, process improvement, and workflow coordination to improve efficiency, responsiveness, and consistency across athletics operations.
• Help coordinate executive responses to sensitive or high-priority matters requiring diplomacy, confidentiality, and professional judgment.
• Assist in the organization and execution of high-profile athletics events, donor and alumni engagements, board or leadership meetings, and other strategic functions involving the Office of the Director of Intercollegiate Athletics.
• Maintain confidential files, records, and materials related to executive operations, strategic initiatives, and personnel or organizational matters.
• Represent the Office of the Director of Intercollegiate Athletics in meetings or working groups as assigned.
• Perform other related duties as assigned by the Director of Intercollegiate Athletics.

Typical Qualifications

• Bachelor's degree from an accredited institution.
• Minimum of five years of progressively responsible experience in collegiate athletics administration, higher education administration, executive support, operations, or a related field, consistent with Hampton University's leadership expectations for senior athletics roles.
• Demonstrated experience supporting senior leaders, managing complex projects, or coordinating cross-functional initiatives in a deadline-driven environment.
• Strong written, verbal, interpersonal, and presentation of communication skills.
• Excellent organizational skills and the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Demonstrated ability to handle confidential and sensitive matters with discretion and sound judgment.
• Ability to work effectively with athletics administrators, coaches, staff, student-athletes, university officials, and external partners.
• Proficiency in Microsoft Office Suite and other administrative, reporting, and collaboration platforms.

Preferred Qualifications

• Master's degree in sports administration, higher education, business, public administration, or related fields.
• Experience working in an NCAA Division I athletics department.
• Working knowledge of NCAA regulations, conference governance, and athletics department for administrative operations.
• Experience in strategic planning, policy implementation, executive communications, or athletics project management.
• Familiarity with budgeting processes, event coordination, board relations, donor engagement, or university governance structures.

200 William R. Harvey Way

Hampton, Virginia, 23668