Technical Budget Analyst and Contract Specialist

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. In addition to rewarding careers and professional development opportunities, we offer unmatched benefits and competitive wages in a stimulating environment that will provide you with the flexibility and training tools to grow.

The Technical Budget Analyst and Contract Specialist works under the general supervision of the CIO/CTO, performs professional analyses related to budgeting, forecasting, budget controls, contract technical contract packages for submission to Procurement and performs related work as assigned.

The Technical Budget Analyst and Contract Specialist reviews, facilitates and tracks the Technology Department budget and expenses, including capital projects (CIP) and contract specifications, status, funding, costs, payments, deliverables, and compliance with specifications for the duration of projects.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Performs detailed analysis and reconciliations of monthly department-level budget to actual
• Prepares documentation for budget
• Reviews operational and financial records, reports and makes recommendations for
• Works with departments to compile data necessary to analyze and determine operational and financial
• Works with departments to conduct cost benefit analyses of proposed program actions to ensure that requests substantially improve the achievement of HRT objectives with more effective use of approved
• Works with department managers in the assessment of the annual budget programs and recommends revisions to these requests based on thorough analyses of the unit and its requirements. Assists department directors and managers with completing yearly budget requests and justifications.
• Analyzes trends in fund disbursements and progress toward attaining goals to ensure funds are used for approved and designated programs; assembles necessary
• Assists with the creation of the annual budget for technology.
• Excellent organization, strong written/verbal communications and writing styles with an eye for detail.
• Ability to grasp technical complex software, learn quickly and work within tight deadlines.
• Ability to troubleshoot and solve problems quickly and completely.
• Ability to handle multiple tasks simultaneously and meet multiple deadlines.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• All other related duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Perform financial, statistical, comparative analyses of budgetary documentation and data to achieve sound conclusions and recommendations. Monitor and report budget variances. Perform accurate mathematical calculations. Prepare clear, concise and complete reports and other written materials. Develop, organize and maintain accurate records of budget correspondence and data. Verify the completeness and accuracy of budgetary information and data. Exercise sound independent judgment within established guidelines. Establish and maintain effective working relationships with those contacted in the course of the work. Possess excellent analytical and communication skills.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.

Software applications:

Proficient in MS Word, Excel, Outlook and PowerPoint. Knowledge of HCM systems and Financial systems such as Microsoft Dynamics 365.

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Minimum of a Bachelor's degree from an accredited four-year college or university in Accounting, Business Administration, Public Administration or other related fields.

Required Experience:

Minimum of two years work experience in accounting, budgets, procurement, project support, and/or any equivalent combination of training and experience.

Licenses or Certificates:

Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

This position is classified as essential personnel.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Work and travel outside regular business hours may be required.