Administrative Assistant to the Head of School

Job Summary:

The Administrative Assistant to the Head of School plays a critical role in supporting the Head

of School and ensuring the efficient operation of the school’s leadership office. This position

requires a highly organized, detail-oriented, and professional individual who can manage

multiple tasks and maintain confidentiality. The Administrative Assistant is a key liaison

between the Head of School, Board of Trustees, faculty, staff, students, parents, and external

stakeholders.

Key Responsibilities:

 Provide high-level administrative support to the Head of School, including managing

correspondence, scheduling appointments, and organizing meetings.

 Serve as the primary point of contact for internal and external communications directed

to the Head of School’s office.

 Maintain the Head of School’s calendar, ensuring effective time management and

prioritization of tasks.

 Prepare and edit reports, presentations, and other documents as needed.

 Coordinate Board of Trustees meetings, including agenda preparation, meeting minutes,

and distribution of materials.

 Handle confidential information with discretion and professionalism.

 Work closely with the Advancement Department to assist with event planning and

coordination for school functions, professional development sessions, and special

projects.

 Support faculty and staff with administrative requests and serve as a resource for school

policies and procedures.

 Oversee travel arrangements and reimbursements for the Head of School.

 Serve as a welcoming presence in the Head of School’s office, greeting visitors and

ensuring a hospitable environment.

Qualifications:

 Bachelor’s degree preferred, or equivalent experience in administrative support.

 Minimum of 3-5 years of experience in an administrative role, preferably in an

educational or nonprofit setting.

 Professional demeanor with a high level of discretion and integrity.

 Exceptional organizational and time management skills with the ability to prioritize tasks

effectively.

 Strong written and verbal communication skills.

 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Blackbaud

and Google Workspace.

 Experience with database management and school administrative software is a plus.

 Ability to work independently, exercise sound judgment, and maintain confidentiality.

 Excellent interpersonal skills and the ability to work collaboratively with diverse

stakeholders.

Work Environment:

 Typical office setting within an independent school environment.

 Occasional evening or weekend hours may be required for school events or meetings.

 Fast-paced and dynamic atmosphere requiring flexibility and adaptability.

Compensation and Benefits:

 Competitive salary based on experience.

 Comprehensive benefits package including health, dental, and retirement plans.

 Professional development opportunities.

 Tuition remission and other school-related benefits may be available.

Application Process:

Interested candidates should submit a resume, cover letter, and references

to headofschool@hra.org. Applications will be reviewed on a rolling basis until the position is

• filled.