What are the responsibilities and job description for the Finance Director position at Hampton County School District 2?
Job Summary
To assist the Chief Finance Officer in monitoring General Fund and/or Special Revenue Fund(s) for compliance with federal and/or state requirements. This includes providing technical general ledger accounting services assuring accurate and timely budget and financial information that can be used for current and future financial and program decisions.
Extensive knowledge of the principles and procedures of governmental accounting, auditing, and finance with additional expertise in budget preparation and control. In-depth knowledge of generally accepted financial processes and regulations, and controls applying to assigned financial operations. Ability to apply accounting controls, rules and procedures, and perform accounting tests. Ability to research, compile, analyze, and interpret accounting data. Maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Perform accounting and general math computations quickly and accurately. Set-up complete fund accounts and prepare financial statements. Organize and prioritize work to meet deadlines and timetables. Work cooperatively with individuals and work with teams within and outside the department.
Extensive knowledge of the principles and procedures of governmental accounting, auditing, and finance with additional expertise in budget preparation and control. In-depth knowledge of generally accepted financial processes and regulations, and controls applying to assigned financial operations. Ability to apply accounting controls, rules and procedures, and perform accounting tests. Ability to research, compile, analyze, and interpret accounting data. Maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Perform accounting and general math computations quickly and accurately. Set-up complete fund accounts and prepare financial statements. Organize and prioritize work to meet deadlines and timetables. Work cooperatively with individuals and work with teams within and outside the department.
Essential Job Functions
- Works closely with federal program directors to make sure budget and expenses are being recorded timely and requirements by federal regulations are being adhered to.
- Federal and state reimbursement claims are done monthly or quarterly as required.
- Utilize financial software system to set up accounts, create and troubleshoot issues, create and maintain reports, and test software updates.
- Assists, and may facilitate documents and schedules to support the budget planning and development process. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis. Prepare, proof, and enter data into accounting system.
- Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with General Fund, State Funds and Federal Fund programs. Provides technical assistance to schools on financial matters relating to programs.
- Facilitates and prepares line item transfers. Reviews expenditure and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances.
- Coordinates and participates with input of General Fund, Local, State Funds and Federal funds budget data. Analyzes budget reports to assure expenditures do not exceed appropriations.
- Provides technical expertise to staff for budget/financial areas. Provides financial and budget analysis and reports as needed by senior staff.
- Works closely with All Finance related technology services to develop accounting software reports and trouble-shoot issues. Includes Tyler, PowerSchool, Frontline time products, Medicaid, GAPS, Enrich, and other finance software.
- Provides support to all locations to confirm and correct data for budget, expenditures, and transfers of funds, payments and commitments.
- Reviews revenue and expenditure accounts. Reclassifies accounting transactions into proper account classifications on a monthly basis and at year-end. Prepares journal entries as necessary.
- Reviews and analyzes transactions processed by others for accuracy, proper account coding or classification and allocation.
- Posts and reconciles revenues with Local, State and Federal for general operations and special revenue(s)
- Reconcile Activity Accounts and District Bank Statements.
- Assisting AP, PR and FS entry information recorded correctly.
- Assist CFO in preparing monthly financial statements and reports for General Fund, including variance analysis, for the Board of Trustees and administrators.
- Calculates and prepares dollar and personnel baselines for locations in accordance with District approved ratios/formulas. Calculates and uploads dollar budget based on per-pupil allocation formulas for schools. Verifies check requests for allocated budget transfers to Activity Funds.
- Prepares and maintains documentation as assigned for personnel baselines for all schools and/or departments from all funding sources. Prepares and reviews copies of all changes in school baselines for distribution to principals and district administration.
- Assist CFO in preparing annual reports required by Federal and SCDE.
- Attends training, seminars and conferences, etc., as assigned by CFO required to maintain and enhance job knowledge and skills.
- Assist CFO with external auditors for the review of financial records and transactions.
- Aid other accounting staff on an as-needed basis to balance fluctuations in workflow.
- Analyzes procedures to reduce inefficiencies.
- Preforms routine administrative/office tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, entering and retrieving computer data, etc.
- Maintain confidentiality in the conduct of district business, act ethically, set priorities, and work well under pressure with attention to detail.
- Performs other duties as assigned.
Education and Experience:
- Bachelor's degree from an accredited college or university in accounting or business with accounting emphasis
- Five years' experience in accounting (governmental preferred)
- Working knowledge of audit documentation requirements
- Well-developed math skills to perform complex accounting and statistical computations
- Excellent communication skills and attention to detail
- Ability to work independently with minimal supervision and/or in a team environment
- Be able to research and make decisions
- Strong working knowledge of Google Document, Microsoft Excel and Word required; Outlook and/or Report Writer desired
- CPA, CGFO, CSBO preferred
- A customer service-oriented attitude with an ability to collaborate with people in difficult situations.
- Supports the vision, mission and beliefs of Hampton County School District.
Skills/Effort:
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume and distance. Ability to use a 10 key calculator.
REASONING ABILITY:
Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to effectively train and supervise the work of subordinate employees. Ability to maintain and interpret records and reports. Ability to provide training through explanation, demonstration and supervised practice.
Ability to plan, organize, direct and control food service activities. Ability to interact in an effective manner with co-workers, students, teachers, and the general public. Ability to interpret and apply all pertinent food service regulations and standards. Ability to operate and utilize all food service equipment, tools and materials in a safe and effective manner. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner.
OTHER SKILLS and ABILITIES:
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to operate a personal computer and related software. Ability to work alone. Ability to develop effective working relationships with students, and the school community. Ability to communicate clearly and concisely, both orally and in writing.
Thorough knowledge of all Child Nutrition standards and regulations pertaining to food service/preparation and sanitation of food service areas. Thorough knowledge and ability to train others in the standards and regulations pertaining to food services including the preparation and sanitation of food service areas. Knowledge of the daily and monthly planning required for completion of job duties. Knowledge of established standards of productivity and quality of work to be maintained by all school cafeterias. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet and reporting and presentation software. Ability to operate general office equipment such as a calculator and copier.
Knowledge of the reports and records which must be prepared, processed and maintained to meet requirements. Strong leadership skills; knowledge of principles of organization planning and personnel supervision. Knowledge of the safety precautions relative to working with food service equipment and materials.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume and distance. Ability to use a 10 key calculator.
REASONING ABILITY:
Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to effectively train and supervise the work of subordinate employees. Ability to maintain and interpret records and reports. Ability to provide training through explanation, demonstration and supervised practice.
Ability to plan, organize, direct and control food service activities. Ability to interact in an effective manner with co-workers, students, teachers, and the general public. Ability to interpret and apply all pertinent food service regulations and standards. Ability to operate and utilize all food service equipment, tools and materials in a safe and effective manner. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner.
OTHER SKILLS and ABILITIES:
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to operate a personal computer and related software. Ability to work alone. Ability to develop effective working relationships with students, and the school community. Ability to communicate clearly and concisely, both orally and in writing.
Thorough knowledge of all Child Nutrition standards and regulations pertaining to food service/preparation and sanitation of food service areas. Thorough knowledge and ability to train others in the standards and regulations pertaining to food services including the preparation and sanitation of food service areas. Knowledge of the daily and monthly planning required for completion of job duties. Knowledge of established standards of productivity and quality of work to be maintained by all school cafeterias. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet and reporting and presentation software. Ability to operate general office equipment such as a calculator and copier.
Knowledge of the reports and records which must be prepared, processed and maintained to meet requirements. Strong leadership skills; knowledge of principles of organization planning and personnel supervision. Knowledge of the safety precautions relative to working with food service equipment and materials.
Working Conditions:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Duties of the job includes general office duties and occasional use of standard cafeteria/food service equipment and supplies. Occasionally the employee will work under a degree of stress as related to duties that require constant attention to details and meeting tight deadlines. Some travel may be required.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Working conditions will consist of mostly office work but could include school cafeteria environments. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. The administration has the exclusion right to alter this job description at any time without notice.