What are the responsibilities and job description for the Office Administrator position at Hammer & Steel Global, LLC?
Description
Overview
Hammer & Steel Global, LLC, founded in 1989, is a leading supplier of pile driving and drilling equipment for foundation and shoring construction projects in the United States of America.
As a leader, we set the standard for the rest of our industry. We demonstrate our commitment to our customers and team members through communication, teamwork, and trust. Our team members are motivated, intelligent, ambitious professionals, who are passionate about what they do.
We are seeking a highly organized and detail-oriented Office Administrator to support daily office operations. This role plays a key part in ensuring efficiency across departments by providing administrative support to Sales and Operations, maintaining accurate documentation, and fostering a well-organized and compliant workplace.
Shift: Monday-Friday 8:00am-5:00pm
Hammer & Steel provides competitive wages, a generous benefit package and the chance to work with great people.
Key Responsibilities
Administrative & Team Support
- Answer, screen, and direct incoming calls in a professional manner
- Provide day-to-day administrative support to Sales and Operations teams
- Coordinate and book travel, including flights, hotels, and itineraries
- Order and maintain office supplies; manage company apparel inventory
- Modify purchase orders and documents using Adobe
Data & Document Management
- Upload and manage documents within a paperless tracking system
- Maintain accurate product inventory logs and supporting documentation
- Scan and process AP invoices from mail and email
- Manage FedEx label creation and shipping coordination
- Maintain company territory and extension reference lists
Sales Support
- Process equipment sale and rental agreements
- Ensure customers provide accurate Certificates of Insurance (COIs)
- Maintain vendor records, including COIs and W-9 documentation
- Enter daily cash receipts and assist with job-specific insurance compliance
Facility & Collaboration
- Collaborate with Sales, Service, Parts, and Accounting teams
- Maintain a safe, clean, and organized office environment
- Ensure compliance with company policies and legal regulations
Compensation & Benefits
- Competitive hourly wage: based on experience
- Medical, Dental, Vision, and Short-term disability insurance
- Generous company funded Profit Sharing Plan
- 401K with company match
- Paid time off (PTO), Seven (7) Company Paid Holidays, and Paid Sick Leave
- Company paid Life, Long Term Disability, and AD&D insurance
Requirements
- High school diploma or equivalent required; Associate degree preferred
- 2 – 5 years of administrative or office support experience
- Strong organizational skills with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with Adobe (PDF editing) preferred
- Strong communication and interpersonal skills
- Ability to work both independently and as part of a team
Preferred Skills
- Experience with document management or paperless systems
- Familiarity with accounting processes (AP, cash receipts)
- Experience in equipment rental, construction, or industrial industries is a plus