What are the responsibilities and job description for the Administrative Assistant to the Director of Administration - Anticipated position at Hamilton Township School District?
- Excellent proficiency in google applications suite
- Superior knowledge of office procedures and operations
- Excellent proficiency in communication
- Superior knowledge in handling complex and multi-faceted assignments with poise, efficiency, accuracy and confidentiality
- Commitment to thoughtful and thorough service for all constituents
- Excellent proficiency with student information systems
- Excellent proficiency with business accounting software applications
- Superior knowledge of Board of Education policies and NJ Administrative Code
- Superior knowledge of NJDOE state reporting process
- Superior knowledge of NJDOE registration & residency requirements
- Create and disseminate various types of correspondence, reports, notices, recommendations and other as required by the office of administration
- Create and disseminate differentiated communications to include but not be limited to: telephone, email, fax, US mail and other as required by the office of administration
- Create and maintain an office schedule, schedule of appointments as well as make all necessary arrangements for conferences, interviews, meetings and other as required by the office of administration
- Create and manage office budget, prepare purchase orders and requisitions as necessary and perform all relevant bookkeeping tasks associated with the office of administration
- Review periodicals, newsletters and social media in order to advise the office of administration of pertinent information and other concerns relative to the district
- Create and organize pertinent data necessary for monthly reporting purposes to the board of education and the state department of education as required by the office of administration
- Create, manage and facilitate board agenda items as required by the office of administration.
- Create and maintain up-to-date information about activities, achievements etc. of individual schools, students and staff
- Create and maintain effective communication with local, county and state officials as necessary to facilitate cooperation
- Create and promote effective public relations as necessary for the office of administration
- Create and coordinate and special district functions as necessary for the office of administration
- Create and maintain ongoing and proactive communications with the district school office personnel as required by the office of administration
- Create and maintain excellent communications strategies with families, staff, colleagues, community, state and local leaders as well as the NJDOE and other state organizations related to the function of the office of administration
- Develop presentations, memos and other written reports as necessary
- Develop a collaborative working relationship with all other HTSD departments
- Perform other assignments and/or duties as determined by the office of administration
- A Bachelor’s Degree or Associate’s Degree is preferred with an emphasis on communication, public relations, community education, or business administration.
- A minimum of 3 years of secretarial or leadership experience in a school or board of education office is preferred.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals etc.
- Ability to apply concepts of basic algebra in order to calculate figures and amounts such as discounts, percentages, interest, commissions, proportions, area etc.
- Ability to establish and maintain effective working relationships with Board members, staff and school community.
- Ability to communicate in multiple languages preferred
Job Summary:
Education/Experience:
Other Skills/Ability:
Salary Range: $59,300 to $65,000
Effective: 2025-2026 School Year, Anticipated start date 01/05/26
Qualified candidates must submit a Resume when applying for this position in our Applitrack System.
Qualified candidates must submit a Resume when applying for this position in our Applitrack System.
Salary : $59,300 - $65,000
