Purchasing Assistant I

Job Summary:

The Purchasing Assistant I provides essential support to the Purchasing Department in maintaining the efficient and timely flow of goods, materials, and supplies throughout Hamilton Health Center. This position assists with verifying, processing, and receiving purchase orders; preparing and delivering materials to departments and satellite offices; and ensuring accurate communication and recordkeeping for all purchasing-related activities. The ideal candidate is dependable, detail-oriented, and committed to supporting Hamilton’s mission through reliable and responsive purchasing operations.

Benefits Offered

In addition to a base salary, employees may be eligible to receive, in accordance with the employee handbook:

• Generous paid time off 

• Birthday holiday and 7 paid federal holidays

• Medical, dental, and vision coverage

• Company-paid life insurance

• Retirement plan with matching opportunity

• Employee Assistance Program

What You’ll Do:

Procurement & Order Processing

• Process and verify purchase requests using Microix and Integral systems.

• Ensure timely receipt and documentation of goods and materials.

• Maintain accurate records of all purchase orders and deliveries.

• Prepare supplies for distribution to Hamilton departments and satellite locations.

Inventory & Distribution Support

• Deliver materials to assigned departments, ensuring proper handling and confirmation.

• Assist with employee apparel sorting and delivery.

• Support the receipt, tracking, and distribution of Personal Protective Equipment (PPE).

• Maintain organization of storage areas and supply inventory.

Administrative Support

• Assist with filing, data entry, and other departmental administrative duties.

• Communicate purchasing updates and delivery schedules to internal stakeholders.

• Participate in required training and continuous learning initiatives.

Requirements:

Education:

• High School diploma or GED required.

• Associate degree or formal business/technical education preferred.

Experience:

• Minimum of one (1) year of experience in purchasing, administrative support, or a related field.

Additional Requirements:

• Reliable transportation to travel between Hamilton locations and service areas.

• Strong attention to detail, time management, and communication skills.

• Ability to lift and transport light-to-moderate packages and supplies as part of daily duties.

About Hamilton Health Center:

Hamilton Health Center (Hamilton), established in 1969, is a Federally Qualified Health Center (FQHC) located in Harrisburg, PA. The center continues to grow by taking a holistic and comprehensive approach to patient-centered care. Our mission is to improve the health of Central Pennsylvania’s residents by delivering high-quality, respectful, and patient-centered health and related social services that promote access, treatment, education, and prevention, regardless of health, economic, or insurance status. Our vision is to be the premier community health clinic for the underinsured and uninsured — including medical, dental, social, and related services — and to become a healthcare provider of choice for residents of the Greater Harrisburg area. For over 50 years, we have remained committed to this mission. As part of our team, you will work alongside dedicated professionals who care deeply about the individuals we serve.

EOE