Senior Account Clerk

HFM BOCES is accepting applications for a full-time Senior Account Clerk in the Career and Technical Education Program. This is an anticipated position and will be located at Meco Elementary in Gloversville, NY.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

• Process purchase orders, verify invoices, and ensure compliance with district and BOCES purchasing policies
• Prepare and manage billing for participating school districts and program-related fees
• Monitor budgets and expenditures; assist administration with financial tracking and reporting
• Perform daily office management functions, including scheduling, correspondence, recordkeeping, and data entry
• Serve as the primary front-office contact, providing face-to-face assistance to students, parents, and visitors
• Address and troubleshoot concerns related to student enrollment, scheduling, transportation, and program logistics
• Coordinate communication between the CTE program, component school districts, and families
• Maintain student and program records in accordance with FERPA and district policies
• Assist with state reporting, including data collection for CTE and Perkins requirements
• Support onboarding and registration processes for students enrolled in CTE Pathways
• Utilize financial and student management software systems to maintain accurate records
• Perform related duties as assigned

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Minimum Qualifications

Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma and either:

A) Completion of 60 credit hours at a New York State registered or regionally accredited college or university which must have included at least 12 credit hours in accounting or bookkeeping and one year of experience maintaining financial accounts and records; Or

B) Three years of experience maintaining financial accounts and records; Or

C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

Special Requirements

None

Fulton County Civil Service

This title is part of the NYHelps program within Fulton County Civil Service. At this time we are unsure if the Senior Account Clerk title will be a probationary or provisional Applicants must be a resident of Hamilton, Fulton or Montgomery County in order to be considered for this position.

TEACH Clearance

Per Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. Formal job offer/selection is contingent on ability to obtain a fingerprint security clearance through the TEACH system prior to working. For more information: http://www.highered.nysed.gov/tsei/ospra/.

Equal Opportunity / Non-Discrimination

HFM BOCES is committed to equal opportunity in educational programs, admissions and employment. HFM BOCES does not discriminate on the basis of an individual’s actual or perceived race, color, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, weight or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities, including admissions and employment, and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the BOCES non-discrimination policies should be directed to Dr. Aaron Bochniak (abochniak@hfmboces.org), Assistant Superintendent for BOCES Operations and Component District Services, (518) 736-4305, HFM BOCES, 2755 State Highway 67, Johnstown, NY 12095. Inquiries may also be addressed to the Office for Civil Rights at the US Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005, 646-428-3800, OCR.NewYork@ed.gov. (Revised 9/2020)