What are the responsibilities and job description for the Document Specialist position at Halo Land Management?
About Halo Land Management
Founded in 2015 and headquartered in Canton, Ohio, Halo Land Management is one of the fastest-growing land services firms in the U.S. We specialize in the negotiation, acquisition, and management of mineral rights, easements, rights-of-way, and real estate interests across multiple plays and infrastructure projects nationwide.
At Halo, we believe our success begins and ends with our people. We’ve built a culture centered on adaptability, collaboration, and trust. Whether you're working remotely, in an office, or in the field, you'll be empowered to make decisions, grow your career, and contribute to projects that shape energy, utility, and infrastructure development across the country.
Position Overview
We’re seeking a Document Specialist / Land Rights Specialist with strong attention to detail, a solid grasp of land-related agreements, and a proactive mindset to ensure document accuracy and compliance.
In this role, you’ll support critical land operations by managing, reviewing, and preparing various legal documents that support land acquisition, construction, and maintenance activities.
️ A Day in the Life
- Begin your day reviewing assigned documentation tasks, checking for accuracy and completeness in land rights files.
- Identify any deficiencies or inconsistencies that need curative action, and proactively communicate those to the appropriate teams.
- Use pre-approved templates to prepare agreements such as rights-of-way, leases, licenses, or temporary workspace agreements.
- Work independently while keeping organized and on-track with deadlines—even as project priorities shift.
- Reference and follow the Owner’s policies, procedures, and tools to ensure documentation is aligned with legal, regulatory, and internal standards.
✅ What You’ll Do
- Perform internal due diligence on land rights documents to ensure compliance and identify any gaps requiring curative efforts.
- Prepare land-related contracts and agreements using pre-approved templates.
- Maintain excellent records and ensure consistency across project documentation.
- Adapt to changing priorities, multitask effectively, and meet deadlines under minimal supervision.
- Collaborate with team members and clients, as needed, to resolve issues and clarify requirements.
- Use internal systems and follow established processes to complete tasks accurately and efficiently.
What You Bring to the Table
- Understanding of land-related documents, including:
- Fee simple deeds
- Rights-of-way (ROW)
- Leases
- Temporary workspace agreements (TWSAs)
- Licenses, permits, and ordinances
- Ability to read and interpret legal land descriptions in property records and title documents.
- ️ At least 1 year of experience in the Right of Way or Real Estate industry as a Document Specialist or in a similar role.
- ️ Proficiency with standard documentation tools (e.g., Microsoft Office) and project tracking systems.
- High attention to detail, strong organizational skills, and a process-driven mindset.