Billing Coordinator

Job Type

Full-time

Description

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40 sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

HALO is looking for a Billing Coordinator to research and resolve invoice issues with vendors and sales team members resulting in accurate and timely billing to our customers. Key focus areas include operational accuracy, communication, and continuous improvement.

Responsibilities:

• Direct contact with customers and designated assigned account executives
• Maintain consistency on invoicing orders and meeting KPI’s set forth within the billing team;
• Escalate orders as necessary to leadership to ensure timely invoicing is captured
• Attend team meetings and provide input on; trends, next step resolutions and exceptions
• Assist Research Team Lead in fielding front-line questions from department employees and other HALO staff
• Assist with new hires, by working with trainers, organizing desk, ordering supplies, and assisting with training
• Help Team Lead monitor team workload: Provide coverage as needed for workload coverage
• Coordinate department overview for employees outside of Research
• Understanding of sales orders: Cost, Sell Commission Margins and adjustments
• Work with employees and management to develop process or system improvements
• Provide employee performance feedback to team lead/supervisor/manager
• Provide continued guidance, training and support for the team
• Manage workload independently on orders; Higher Complex AE Management/support
• Specific workflows may vary depending on what team this role is assigned to.
  
  

Requirements

• Previous experience in Accounts Payable and/or Accounts Receivable
• 3 years of experience in billing operations and processes.
• Excellent Typing Skills (40 WPM) and Ten Key data entry skills (8,000 KPM)
• Effectively in oral and written communication
• Time management & prioritization skills
• Multi-tasking and working well under deadline pressure
• Projection of a positive and professional attitude
• Above average typing and data entry skills
• Problem-solving capabilities
• Flexibility and ability to work well in a team environment
• Able to work overtime when required
• Able to independently manage invoicing of orders
  
  

Preferred Experience

• Experience in the promotional products industry
  
  

Compensation: The estimated hourly range for this position is between $17.00 and $22.00 an hour. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors. At HALO, these include, but are not limited to, the scope and responsibilities of the role, the candidate's work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations.

Benefits: At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

Application Information: To apply to this opportunity, click the APPLY button at the top right or very bottom of the screen to complete our online application. A resume is optional, so you may choose to upload and have the application prefill with your information. There are 5 sections to complete in total, including General information, Work History, Education, Compliance, and optional demographic questions. Once you have successfully submitted your application, you will receive a submission confirmation email from our system.

Application Deadline: Applications are reviewed and processed only when there is a specific need or opportunity, rather than on a fixed schedule or at a set deadline. Because they are reviewed on an as-needed basis, a job posting will be removed once the position has been filled or is no longer available.

More About HALO: At HALO, we energize our clients' brands and amplify their stories to capture the attention of those who matter most. That’s why over 60,000 small- and mid-sized businesses partner with us, making us the global leader in the branded merchandise industry.

• Career Advancement: At HALO, we’re passionate about promoting from within. Internal promotions have been key to our exponential growth over the past few years. With so many industry leaders at HALO, you’ll have the opportunity to accelerate your career by learning from their experience, insights, and skills. Plus, you'll gain access to HALO’s influential global network, leadership opportunities, and diverse perspectives.
• Culture: We love working here, and we’re confident you will too. At HALO, you’ll experience a culture of ingenuity, inclusion, and relentless determination. We push the limits of possibility and imagination by staying curious, humble, and bold breaking through yesterday’s limits. Diversity fuels our creativity, and we thrive when each of us contributes to an inclusive environment based on respect, dignity, and equity. We hold ourselves to a high standard of excellence with a commitment to results and supporting one another with accountability, transparency, and dependability.
• Recognition: At HALO, your success is our success. You can count on us to celebrate your wins. Colleagues across the company will join in recognizing your milestones and nominating you for awards. Over time, you’ll accumulate recognition that can be converted into gift cards, trips, concert tickets, and merchandise from your favorite brands.
  
  

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.