What are the responsibilities and job description for the Part-Time Administrative Assistant position at Halff?
Part Time Administrative Assistant - Midland, TX
Halff has an immediate opening for a part time Administrative Assistant for our Midland, TX office. The Administrative position is for 20-25 hours/week and will support a team of Surveyors and Civil Engineers. We are looking for candidates with a sense of service, urgency, and the ability and willingness to interact with the team, others in the firm, vendors, and clients in a cordial and productive way.
Qualifications
Halff is a mid-sized, employee-owned, diverse and full-service infrastructure consulting firm planned, designed, engineered, constructed — and purposed — for people. Since 1950, we’ve been creating smart solutions that improve lives and communities by turning ideas into reality.
Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It’s no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.
Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: broadband, construction services, energy, environmental, geographic information systems, grant funding resources, intelligent infrastructure, intelligent transportation systems, land development, planning and landscape architecture, MEP engineering, public works, resilience, right of way, structural engineering, subsurface utility engineering/utility coordination, surveying, transportation, water resources and water/wastewater.
Halff has offices in the following locations:
Salary is competitive and commensurate with experience.
Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
Halff has an immediate opening for a part time Administrative Assistant for our Midland, TX office. The Administrative position is for 20-25 hours/week and will support a team of Surveyors and Civil Engineers. We are looking for candidates with a sense of service, urgency, and the ability and willingness to interact with the team, others in the firm, vendors, and clients in a cordial and productive way.
Qualifications
- 1 plus years of administrative background
- Proficient experience in Microsoft Outlook, Word, Excel & PowerPoint
- Working knowledge of Adobe suite, required
- Ability to lift up to 75 lbs
- Able to work independently and as part of a team
- Excellent oral/written communication skills and attention to details
- Comfortable/accurate with numerical input
- Demonstrate a drive and initiative with a positive and professional approach
- Must be able to multitask and perform duties in a timely manner as required or assigned
- Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable
- Experience working in an A/E firm is a plus but not a requirement
- Bachelor’s degree is preferred but not required
- Provide backup to other admin and receptionist as needed
- Assist with day-to-day office needs to include: printer maintenance (call service, change out toner, etc.), inventory/order office and breakroom supplies, coordinate with building management company for maintenance issues, maintain fleet vehicle records, greet visitors, prepare/receive deliveries, and answer phone.
- Assist with the development of specifications, proposals, agreements, marketing projects, project submittal packages, and other contract documents.
- Create, organize and maintain project filing.
- Arrange and organize office meetings, events, and travel arrangements.
- Assist with the processing of outgoing invoices, employee expense statements, project set up, and other accounting tasks using Deltek Vision Project Accounting Software.
Halff is a mid-sized, employee-owned, diverse and full-service infrastructure consulting firm planned, designed, engineered, constructed — and purposed — for people. Since 1950, we’ve been creating smart solutions that improve lives and communities by turning ideas into reality.
Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It’s no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.
Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: broadband, construction services, energy, environmental, geographic information systems, grant funding resources, intelligent infrastructure, intelligent transportation systems, land development, planning and landscape architecture, MEP engineering, public works, resilience, right of way, structural engineering, subsurface utility engineering/utility coordination, surveying, transportation, water resources and water/wastewater.
Halff has offices in the following locations:
- Arkansas: Bentonville, Fayetteville, Fort Smith, North Little Rock and Little Rock
- Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares, Temple Terrace and Windermere
- Louisiana: Baton Rouge and Shreveport
- Oklahoma: Norman and Oklahoma City
- Texas: Austin, Brownsville, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, The Woodlands and Tyler
Salary is competitive and commensurate with experience.
Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
