Senior Administrative Assistant 1

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

Come join a diverse and talented team here at Haley & Aldrich as a Senior Administrative Assistant 1 within our Construction Services group. Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and support internal growth and development. This is a full-time position in our Rockford, MI office.

Duties/Responsibilities

In this position, you will:

• Work independently with a high level of self-direction as well as in partnership and in cooperation with project teams and corporate groups.
• Supports Construction Services staff and project teams with purchase orders, work authorizations, travel arrangements, vendor accounts, procurement of field equipment and supplies, permits and other tasks, as assigned.
• Proactively develops project specific work agreements and sends for modifications or approvals in a timely manner.
• Cross trains with procurement staff to provide backup support.
• Attends project meetings as requested and may be responsible for taking notes and maintaining action item lists.
• Communicates with agencies and authorities to collect information and data for projects.
• Validates data to ensure accuracy and identifies and corrects errors.
• Assists in the preparation of qualifications packages, resumes, and other marketing materials. Maintains and updates marketing collateral.
• Manages complex, detailed tasks including meeting and event coordination/planning, conference calls, calendars/schedules, travel arrangements and correspondence.
• Provides backup support to other administrative staff as necessary.
• Provides timely responses to requests for administrative assistance and completes assigned work in a timely manner.
• Acts as a positive and effective representative for administrative services.
• Performs self-checking of work product for accuracy in meeting the assigned task and for adherence to company standards, and to minimize rework.
• Remains current on company policies and procedures and articulates them clearly to staff as needed.
• Perform other tasks as requested.
  
  
  

Skills/Experience

Minimum Skills and Requirements:

• 4 years of corporate work experience.
• Strong attention to detail to deliver high quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
• Must be proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
• Proven track record of executive support and confidentiality
• Experience supporting construction services a plus.
  
  
  

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.