Payroll Manager

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

The Payroll Manager oversees accurate, timely, and compliant payroll processing for a multi-state, mid-sized organization. This role manages end-to-end payroll operations, ensures compliance with federal, state, and local regulations, and serves as a subject matter expert for payroll systems, reporting, and audits. The position leads payroll staff and partners closely with HR, Finance, and external vendors to maintain payroll accuracy and regulatory compliance. This is a full-time position located in our Boston, MA or Burlington, MA office.

Duties/Responsibilities

In this position, you will:

Payroll Operations

• Manage full-cycle biweekly payroll, including review, audit, approval, and submission.
• Ensure payroll accuracy and timeliness in accordance with company policies and applicable regulations.
• Review and approve time sheets, pay adjustments, deductions, earnings codes, and leave balances.
• Reconcile payroll control totals and resolve discrepancies across payroll cycles.
• Process and reconcile off-cycle and manual payroll checks as needed.
  
  
  

Compliance and Reporting

• Ensure compliance with wage and hour laws, including overtime, classification, minimum wage, and pay timing requirements.
• Reconcile payroll wages, withholdings, and employer taxes for periodic reporting.
• Coordinate quarterly and annual tax filings, including W-2 preparation and distribution.
• Partner with Finance and third-party vendors on payroll tax reconciliations, fringe benefit reporting, and audit requests.
  
  
  

Systems and Process Management

• Serve as the primary administrator for the UKG payroll system.
• Support system enhancements, configuration changes, and process improvements.
• Investigate and resolve payroll inquiries and variances in a timely manner.
  
  
  

Leadership and Collaboration

• Supervise, train, and cross-train payroll staff to ensure adequate coverage and consistent execution.
• Develop and maintain payroll standard operating procedures and internal controls.
• Collaborate with HR, Accounting, and Operations on payroll impacts related to employee lifecycle events.
  
  
  

Skills/Experience

Minimum Skills and Requirements:

• Minimum of five years of experience in full-cycle, multi-state payroll processing, including tax and compliance requirements.
• Experience with UKG strongly preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
• Associate degree in Accounting, Finance, or a related field preferred; equivalent experience considered.
  
  
  

The salary range for this position in Boston, MA and Burlington, MA is $100,000 - $140,000 annually. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

About Haley & Aldrich

Haley & Aldrich is committed to solving our clients’ most meaningful challenges in the built and natural environments. Our team of 1,000 engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Find us at haleyaldrich.com and LinkedIn .

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.