What are the responsibilities and job description for the Administrative Assistant Dealership position at Hale Trailer?
Hale Trailer Brake & Wheel Inc is a multi-location, full-service trailer dealership with an immediate opening at its Little Rock AR location. We are looking for a Admin to support all branch sales and rental operations. This is a great career opportunity if you enjoy a dynamic, fast paced work environment.
Hale is an industry leading, family friendly company offering a challenging and fulfilling career opportunity with an attractive work/life balance, and who offers a competitive salary, excellent medical, vision & dental benefits, paid vacation, and a matching 401k plan.
Responsibilities:
- Provide administrative support to branch sales and rental operations.
- Receive, process, and create purchase orders.
- Issuing sales transaction invoices.
- Follow up with vendors & customers for missing invoices and statements.
- Support credit and collections activities.
- Process vehicle tag and/or title applications for dealership sales.
- Maintain insurance certificates for on-rent trailers; assist with insurance claims for damaged trailers.
- Interface with the sales and rental team, as well as other branch locations as needed.
- Maintain customer, vendor, and trailer files.
- Directing feedback from customers to relevant departments.
- Supporting the sales department with other administrative tasks, if requested.
- Demonstrate excellent customer service and build strong customer relationships with existing and new customers.
- Comply with the Company’s safety program.
Requirements:
- Must have a minimum of 3 years’ experience in a fast-paced office/administrative position.
- Must be able to manage multiple priorities and adapt quickly to the changing needs and priorities of the office and customer service demands.
- Must show initiative; work independently and with others, in a fast-paced environment, to achieve accurate and timely results while maintaining your own workload.
- Must be proficient in Microsoft Office, possess intermediate computer skills and the ability to learn new applications quickly.
- Must have excellent organizational, communication and interpersonal abilities.
- Experience in a truck, trailer or heavy-duty equipment dealership is a plus.
- Familiarity with Tag and Title procedures a plus.
- Must pass a standard pre-employment drug test.