Sr. Purchasing Agent

Exciting Opportunity at Hakes Brothers!

Join us in pursuing excellence and making a difference in your career! Hakes Brothers is looking for a dynamic individual to join our team as a Sr. Purchasing Agent.

About Us

At Hakes Brothers, we are more than just a company; we are a values-driven community dedicated to achieving results through team unity. Our professional work culture, competitive pay, and comprehensive benefits package reflect our commitment to excellence. Founded in 2006, Hakes Brothers is the largest homebuilder in New Mexico, passionate about professional architecture, innovative design, and high-quality construction. Join us on our journey to provide supreme value in homeownership.

The Role

The Senior Purchasing Agent must have a strong ability to quickly and accurately perform purchasing duties, work independently and have a proven track record of being a top performer in all aspects of Purchasing. The Senior Purchasing Agent is responsible for assisting in training Purchasing Agents and maintaining all day-to-day purchasing functions, including sourcing new vendors and trades, vendor/trade management, vendor/trade negotiations, obtaining reduced costs, purchase order / work order execution and management to include managing purchasing projects as requested. Coordinates purchasing activities with other departments to maintain positive relationships and communication. Improves/creates better purchasing processes and standards. Ensures compliance with company rules, policies, and procedures. Duties include:

Controlling and Reducing Costs

• Choose vendors using a balanced approach, including quality, cost, and service.                                    
• Participate and provide data to support vetting of vendors and suppliers by reviewing terms and conditions, scopes of work, establishing pricing, contract formulation, and any supplier management conditions affecting the Division.                                    
• Procure contracts and material costs at the lowest possible cost, while maintaining quality and service standards.                                    
• Work with other departments to value engineer new product and projects.                                    
• Provide support and feedback for purchasing strategy adjustments.                                    
• Provide support and feedback regarding purchasing processes to Purchasing team.                                 
• Work with peers to come up with ideas to cut costs. Motivate each other to achieve these goals.            
• Complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets.                                    
• Design and implement strategies that reduce build-times, cost, and maintain or increase quality standards.                                    
• Take the lead on Soils and Post-Tension engineering.                                    
• Directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.).

Variance Reporting

• Meet the goal of <.5% variances for all houses in all subdivisions.                                    
• Create and analyze Variance Report on a monthly basis. Work with peers to give explanations of variances that are over/under $300.                                    
• Be diligent in working with Accounting to fix any variance issues after reviewing the Variance Report.    
• Ensure the Exception Report is processed within 3.5 hours of receipt from Accounting; submit to Construction Project Managers by 12PM and back to Accounting by 1:30PM.

Hard Costs

• Provide hard costs for new communities and plans in a timely fashion.                                    
• Completing all hard cost updates between the 15th and 23rd of the last month of the quarter.              
• Bidding lumber between the 15th and 23rd of the last month of the quarter; implant new pricing on the 23rd.                                    
• Running and reviewing Hard Cost Report (following Hard Cost Process exactly) and submit to Purchasing Manager 7 days before Hard Cost deadline.                                    
• Running and reviewing Option Price Updates (following Option Price Update Process exactly) and submit to Purchasing Manager 3 days before Option Price Deadline.

Custom Options

• Review and track Custom Option Request. Assist Estimating team with custom options requests if needed. Ensure all estimates are completed within 3 days of the request or 5 days for structural request that requires a drawing.                                    
• Responsible for the accuracy of custom option estinmates for Sales. Perform related administative duties, as assigned.

House Release

• Follow House Release Process exactly to ensure correct variance reporting.                                    
• Provide detailed Load Budget Request Sheet to Accounting with proper expectations when asking for budgets to be loaded.

Vendor Paperwork

• Manage compliance with vendor documents (Scope of Work, Subdivisions Spec Sheet, Master Agreement, etc.).                                    
• Manage and execute vendor documents for new and existing communities.                                    
• Maintain community specific documents (community specs, options, Schedule As, etc.).

Rebates

• Ensure that Hakes Brothers is submitting and collecting on all rebate programs quarterly by the 10th of the month.

Builder of Choice

• Help Hakes Brothers become the Builder of Choice for our trade contractors. Manage trade contractors and suppliers relationships so they can accomplish their jobs effectively and efficiently. Work with trade contractors to create value for them, as well as for Hakes Brothers. Be firm but fair; be consistent and reliable; instill discipline, provide proper materials to execute job; negotiate pricing that creates a win-win atmosphere; be a good listener, and show respect.

Manage Professional Relationships

• Cooperate with other departments and work to better the overall culture at Hakes Brothers.

Professional Appearance / Team Player

• Always look, dress and speak professionally.                                    
• Help accomplish whatever task is at-hand to ensure that Hakes Brothers continues to be an industry leader.

Vehicle

• Must own or have access to a vehicle for daily work.                                    
• Must carry a valid driver's license and auto liability insurance.

Other

• Other duties as assigned.

Education

• Required: High School diploma or GED

Experience / Qualifications

• Required: Three to five years' experience in Purchasing and Management                                    
• Required: Proven track record of being a Top Performer in all aspects of Purchasing                                 
• Required: Must own or have access to vehicle for daily work                                    
• Required: Valid driver's license and auto liability insurance

Skills / Abilities

• Strong ability to quickly and accurately perform purchasing duties with little to no managerial assistance                                    
• Self-motivated and a great team player and leader                                    
• Excellent organizational skills and attention to details                                    
• Excellent problem-solving skills                                    
• Excellent written and verbal communication skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer                                    
• Must be able to access and navigate all areas under consideration in all types of weather                        
• Ability to work in various weather conditions - heat, rain, cold, etc.

Incentives

• Paid vacation, sick leave & holidays
• Discount off the sales price of a Hakes Brothers home
• 401k & Profit Sharing
• Medical, dental and vision insurance