What are the responsibilities and job description for the Sales Coordinator position at Hakes Brothers LCNM, LLC?
Position Summary:
The Sales Coordinator plays a critical role in supporting the Sales team within a dynamic new home building environment. This position is responsible for ensuring the accuracy, timeliness, and organization of sales operations, marketing coordination, and reporting processes. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced setting.
Key Responsibilities:
- Maintain and organize contract related documents and templates for all communities
- Assist with HOA document management (in coordination with Land team)
- Maintain and update pricing trackers (spec pricing, lot premiums, releases)
- Assist in resetting terminated contracts (documentation tracking)
- Coordinate and track spec home cleanings and readiness for marketing/photos
- Maintain digital maps for sales, operations, and starts teams
- Track daily sales traffic and prospect data to ensure up-to-date reporting
- Generate and compile top prospect and performance reports for the Director/VP of Sales & Marketing, as needed
- Utilize HubSpot (CRM) reporting system, reviewing for inconsistencies and communicating with Sales leadership where opportunities may exist
- Support the preparation of new community strategy memos and new community summit presentations, including data collection and presentation materials
- Maintain, update, and submit new listings for inclusion in MLS
- Ensure MLS listings are accurate and current within 24 hours of updates
- Update pricing on website community pages and monitor and update website inventory to reflect current availability and product offerings
- Track and organize CMA submissions and documentation
- Assist in coordinating sales meetings, marketing/community events, and training sessions for New Home Advisors
- Provide general administrative and operational support to the sales and marketing team as needed
- Collaborate with Area Sales Manager and Marketing Manager on signage needs
- Coordinate installation timelines with signage installers for large-format signage
- Procure, distribute and maintain signage permits (where applicable)
- Maintain inventory of all temporary signage (T-stakes, A-frames, inserts, etc.)
- Conduct periodic signage audits to ensure proper placement and brand consistency
- Coordinate, upload, maintain, and audit photos for completed homes on website and MLS
- Upload and organize marketing assets, such as photos, videos, renderings, and brochures
- Assist with email campaigns (lists, scheduling, QA) and landing page setup
- Maintain sales office collateral (digital physical)
- Coordinate logistics for grand openings and realtor events
- Assist in the development and maintenance of marketing calendars, ensuring alignment with community launches and campaigns
Qualifications:
- Required: High School diploma or GED
- Preferred: Bachelor's Degree in Marketing, Business, or related field
- Required: At least two years' relevant experience
- Proficiency with CRM systems and Microsoft Office Suite (Excel, Word, PowerPoint)
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Familiarity with MLS systems and real estate processes is preferred
Incentives & Benefits
- Discretionary bonus
- Paid vacation
- 401k with match & profit sharing
- Benefits (medical, dental, vision, life insurance)
- Employee discount on a Hakes Brothers home