What are the responsibilities and job description for the Legal Assistant position at Hake and Schmitt?
Hake & Schmitt specializes in helping clients overcome the two-year foreign residence requirement of Section 212(e) of the Immigration and Nationality Act by filing I-612 waiver applications.
Our immigration law office seeks a reliable, well-organized, and technologically savvy legal assistant (non-paralegal) to assemble J-1 visa waiver applications and adjustment of status (green card) applications. This is a full-time position that offers a competitive salary commensurate with experience.
Responsibilities:
- Serve as the first point of contact for the firm: answer all incoming calls (low to moderate volume), screen and route inquiries, and take accurate messages
- Communicate with clients to gather information and assemble J-1 waiver and adjustment of status applications
- Review client documents and identify information that supports each case
- Format and edit narrative affidavits and exhibit lists, and prepare required forms
- Proofread colleagues' work for accuracy and clarity
- Additional clerical tasks, including scanning documents, and preparing mailings.
Qualifications:
- Bachelor's degree
- Professional, courteous phone manner, including with callers who may be stressed or have limited English
- Strong organizational skills and ability to prioritize multiple tasks
- Ability to work both collaboratively and independently.
- Reliably meets deadlines with high-quality work
- Comfortable organizing digital files and proficient with Google Workspace, Microsoft Word, Excel, WordPerfect, and Adobe
Preferred Qualifications:
- Editing or proofreading experience
- Experience with AI tools (we use Google Gemini)
Schedule and Compensation:
- Full time, in office in downtown Westminster, MD, Monday-Friday, 9 a.m.–5 p.m.
- Two weeks of paid time off to start, plus most major holidays
- Individual Coverage Health Reimbursement Arrangement (ICHRA)
- 401(k) with employer contribution after one year of service
- Performance bonuses
Pay: $40,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Free parking
- Paid sick time
- Paid time off
Work Location: In person
Salary : $40,000 - $55,000