What are the responsibilities and job description for the Shared Services Specialist & Accounts Payable position at hajoca?
Are you organized and detail-oriented? Are you skilled at managing competing priorities? Are you an excellent communicator? If so, then we’d like you to join our team as a Shared Services Specialist & Accounts Payable
About the Role:
You will:
Play a pivotal role in ensuring the smooth operation of various administrative tasks and processes within your assigned region/division.
- Prepare presentations, reports, and correspondence for internal and external distribution.
Support relationships with vendors and share key information to internal and external audiences.
- Handle all aspects of scheduling, planning, and coordinating division meetings and events.
Handle incoming inquiries via phone, email or in-person and redirect them as necessary.
- Identify opportunities to streamline administrative processes and enhance operational efficiency.
Investigate, resolve, and respond to all customer, vendor, and PC inquiries in a timely manner.
- Successfully complete required safety and compliance training programs as assigned.
Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
1 or more years of experience in customer service, administrative support, or other relevant experience.
Our ideal candidate will also:
Have strong working knowledge of Hajoca processes, Standard Practice Instructions (SPIs), and job aids regarding Inventory costing, procurement, devalued aging, surplus, and consignment.
- Have experience using Microsoft Office software to communicate via email and to create reports and documents.
Possess excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Possess a high level of accuracy and attention to detail.
Demonstrate effective communication skills, both written and verbal, with the ability to interact professionally with multiple stakeholders.
- Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
Be able to research, analyze data, and solve problems.
Be able to maintain confidentiality and handle sensitive information with discretion.
- Be able to follow existing processes as well as collaborate to develop new ones.
Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
- Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.
Have flexibility to adapt to changing priorities and work effectively in a dynamic environment.