What are the responsibilities and job description for the Administrative Assistant position at Hairston Home Care LLC?
Hairston Home Care is seeking a dependable, organized, and proactive Administrative Assistant to support our team and help our agency continue to grow. The ideal candidate is a natural problem-solver who can think quickly on their feet, stay calm under pressure, and remains dedicated to the mission and success of the company.
Key Responsibilities
- Answer and direct phone calls in a professional manner
- Support caregivers, clients, and families as needed
- Maintain organized filing systems (paper and digital)
- Schedule appointments, meetings, and staffing assignments
- Prepare and update documents using Microsoft Word and Excel
- Oversee payroll processing and timekeeping
- Support daily operations and administrative projects as assigned
- Identify issues and offer solutions to improve workflows and efficiency
- Support office management activities such as supply ordering, inventory control, and maintaining a clean, organized workspace.
Minimum Qualifications
- At least 5 years of administrative experience
- Strong skills with Microsoft Word and Excel
- Experience with filing, scheduling, phones, and general office support
- Payroll or timekeeping experience preferred
- Excellent communication and customer service skills
- Strong attention to detail and follow-through
- Ability to prioritize, multitask, and problem-solve quickly
- Reliable, trustworthy, and committed to the organization’s growth
- Proven experience in an administrative or clerical role with strong office management skills.
What We’re Looking For
Someone who is:
- Dedicated and dependable
- Professional and compassionate
- Motivated to support the team and help grow the business
- A team player who takes initiative
Job Type: Part-time
Expected hours: 30 per week
Work Location: In person