What are the responsibilities and job description for the Office Clerk position at Hagar Enterprises, Inc.?
Position Summary
Hagar Enterprises, Inc. is seeking a reliable and detail-oriented Office Clerk to support daily administrative and operational functions. This full-time, hourly position plays a key role in maintaining office organization, supporting accounting and HR processes, and assisting project managers and field operations. The Office Clerk is primarily office-based but may occasionally run local errands as needed.
Key Responsibilities
Responsibilities include, but are not limited to:
- Set up and maintain job folders, including subcontractor agreements and contract documentation
- Accurately enter accounts payable data and manage invoice filing
- Monitor the accounts payable email inbox
- Handle shop returns and warranty claims
- Manage employee clothing inventory and distribution
- Assist the HR Manager with personnel records and HR system administration (including Bamboo)
- Conduct fire extinguisher inspections and maintain related records
- Oversee first aid kit inventory and replenishment
- Answer and route incoming phone calls and inquiries
- Coordinate aggregate deliveries in collaboration with the Office Administrative Assistant
- Support project managers and estimators with administrative needs
- Assist with bond requests and ensure proper documentation
- Enter and track inventory data
- Tally timecards in coordination with depletion reports and inventory postings
- Manage vehicle registrations, HVUT renewals, and truck book records
- Provide general administrative support to the Office Administrative Assistant as needed
Qualifications & Requirements
- Valid Maine Class C Driver’s License
- Ability to pass a pre-employment drug screening
- Proficiency with Windows-based computer systems
- Strong organizational skills and attention to detail
- Ability to multitask and work collaboratively in a team environment
Benefits
- Sick and vacation time
- Health, dental, and vision insurance for you and your dependents
- Paid holidays
- Employee referral bonuses
- Annual bonus
- Life Insurance
- SIMPLE IRA Retirement Plan with Employer Match
Equal Opportunity Employer
Hagar Enterprises, Inc. is an Equal Opportunity Employer and encourages all qualified individuals to apply regardless of age, sex, race, or other protected status.