Staff Accountant

General Summary:

The Staff Accountant is responsible for supporting accounts payable, month-end close, reconciliations, and audit activities. This role partners closely with operations and vendors to ensure accurate financial processing, compliance with internal controls, and timely reporting. The position requires strong attention to detail, organizational skills, and the ability to manage recurring and ad hoc accounting tasks.

Job Functions:

Accounts Payable & Disbursement

• Prepare, approve, and process freight invoices in Ross
• Process and post invoices via GRN using three-way match (GRN, PO, invoice)
• Process invoices through batch processing, including reconciliation of non-PO invoices with approval
• Process invoices from Plochman and other vendor
• Reconcile vendor and supplier statements and resolve discrepancies
• Process online and manual payment
• Execute weekly check runs, including check preparation, printing, and upload to the bank
• Set up new suppliers and vendors and process vendor credit application

Expense & Credit Card Management

• Review and approve employee expense reports in Paylocity
• Process monthly AMEX credit card statements, including receipt collection, approvals verification, and entry in Ros
• Reconcile and process month-end Chase credit card activity

Month-End Close & Reporting

• Run GRN reports on a weekly basis
• Support month-end close activities, including reconciliation of utilities, rent, and HR-related expenses entered in Ross
• Prepare and post monthly accruals
• Reconcile GRN balances with vendor statements

Audit & Compliance

• Provide audit review support, including documentation preparation and responding to auditor inquiries
• Maintain accurate records in compliance with company policies and accounting standards

Projects & Process Improvement

• Update and maintain vendor contact lists for automated ACH receipts
• Participate in accounting projects and process improvement initiatives

Ad Hoc & Cleanup Activities

• Support manual check cleanup and GRN cleanup as needed
• Assist with ad hoc accounting assignments based on business needs
• Other duties as assigned

.Required:

• Bachelor’s degree in Accounting, Finance, or related field
• 2 years of accounting or accounts payable experience preferred
• Experience with ERP systems (Ross experience a plus)
• Strong reconciliation, organizational, and analytical skills
• Ability to manage deadlines and multiple priorities in a fast-paced environment
• Proficient in Microsoft Excel and financial systems

Desired:

• Knowledge of general manufacturing environment & practices
• Business Acumen

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