Executive Assistant

Hacker Valley Media is a cybersecurity creative media agency that helps unleash the creative potential of cybersecurity brands and professionals through creative content. We produce podcasts, video series, livestreams, and on-site productions for leading cybersecurity companies. Our flagship show, Hacker Valley Studio, is one of the top podcasts in the cybersecurity space with over 100K subscribers.

We are a small, fast-moving team where everyone wears multiple hats and produces high-quality content that drives real business outcomes for our clients. If you want a role where you work closely with leadership every single day and play a creative role.

We're looking for a North American-based Executive Assistant who will serve as the operational backbone for our CEO and COO. This is not a behind-the-scenes-only role. You will be a professional face of Hacker Valley Media, fielding client inquiries, leading calls when leadership is unavailable or traveling, and representing our brand to customers and prospects.

You'll manage day-to-day administrative operations that keep our executives focused on growth, including email and calendar management, client communication, production coordination, and light sales support. The right person takes ownership, communicates with confidence, and can switch context across multiple priorities without dropping the ball.

• Manage email inboxes for both the CEO and COO. Triaging, drafting responses, and flagging priorities
• Own calendar management and scheduling for both executives, including coordinating across time zones
• Draft and send professional communications on behalf of leadership and team members (client emails, partnership outreach, guest invitations, follow-ups)
• Serve as a primary point of contact for inbound client and prospect inquiries when the CEO and COO are unavailable or traveling
• Coordinate client calls and meeting scheduling
• Maintain and update client dashboards and project status trackers
• Quality-check (QC) video clips and full episodes before publication
• Draft podcast show notes and episode thumbnail
• Research potential podcast guests and draft outreach emails
• Track marketing analytics and compile reports 
• Support with creating and maintaining SOPs for recurring processes

• US-based: You must be located in the United States. This is non-negotiable.
• Excellent written and verbal communication: You will draft emails, join calls, and represent our brand to enterprise cybersecurity companies. Your communication must be polished and professional.
• Self-starter mentality: We are a small team. You need to take initiative, anticipate needs, and solve problems without waiting to be told what to do.
• Experience managing executive email and calendars: You've done this before and you're good at it. You know how to prioritize, triage, and keep things moving.
• Strong organizational skills: You will juggle multiple clients, projects, and priorities simultaneously. Detail orientation is critical, especially for QC work and production coordination.
• Proficiency with Google Workspace: Docs, Sheets, Drive, Gmail, and Calendar are your daily tools.
• Professional presence: You are comfortable being on camera for video calls with clients and can represent the company with confidence and warmth.
• Canva proficiency: You will create thumbnails, social assets, and presentations regularly. You need to be comfortable and fast in Canva.
• Availability during US business hours: Core hours overlap with Eastern and Central time zones is required.

• Type: Contract (1099 / Independent Contractor) to start. We're open to hiring W2.
• Hours: We’re flexible on the total number of hours per week and hoping to start with a minimum of 20hrs per week.
• Pay: $20/hour
• Trial Period: First 30 days as a mutual evaluation period