Office Manager II - Full Time - Day

Description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

This position coordinates the day-to-day managerial operations of the department & provides management support through the administrative functions of controlling and maintaining processes within the department. Manages the budget, payroll, and general office accounting reconciliation. Relies on extensive experience and judgment to plan an accomplish goals. Performs a variety of tasks. Leads and directs the work with others

Responsibilties

A day in the life of a Office Manager II at Hackensack Meridian Health includes:

• Provides administrative support to Corporate Director, supervisors, and department staff.
• Works cooperatively and liaisons with vendors, staff, and other hospital departments, and acts as a resource for the resolution of process problems encountered by staff.
• Coordinates conferences and schedules meetings and attends department related meetings.
• Maintains confidential employee personnel records and accurate filing system.
• Adheres to all patient confidentiality policies & procedures.
• Preparation and distribution of routine confidential correspondence.
• Creates and develops control system for purchases and department billing.
• Manages and oversees monthly inventory control expenses.
• Ensures equipment is effectively serviced and maintains service contracts with all vendors.
• Maintains and monitors staff educational in-service/logs.
• Ensures compliance with department, facility and corporate policies and procedures.
• Maintains expertise in all software applications required for job functions.
• Troubleshoots and assists as a resource to department staff with computer applications and training.
• Generates and emails daily reports to supervisors and Corporate Director for review.
• Generates Revenue Cycles metrics on a scheduled basis and submits to Corporate director.
• Compiles and analyzes Revenue Cycle department operational expense reports, and reconciles monthly budget/expense reports.
• Prepares and submits information for annual budget.
• Researches and validates cost of supplies in order to maintain accountability to yearly budget.
• Prepares and follows-up on payment requests for all invoices received from vendors for purchases or services rendered.
• Calculates, edits, and approves daily payroll records for department staff, including overtime, unplanned or planned time for department staff.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.
  
  

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs. Business School or training in office management and/or administrative assistant skills.
• Minimum of 5 years experience in office management or administrative assistance experience in a healthcare environment
• Strong PC skills with emphasis on Microsoft Office, Word, Excel, Outlook, Power Point, Electronic record/billing & Payroll systems; excellent spelling and grammar required.
  
  

Education, Knowledge, Skills And Abilities Preferred

• College.
  
  

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
  
  

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20 hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.Minimum rate of $78,395.20 Annually